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Quality & Safety Assurance Administrator

7 months ago

Dubai, United Arab Emirates Airbus Full time

**Scope & General Job Purpose**:
Main responsibility of the Quality & Safety Assurance Administrator is to work with the Quality & Safety Manager on developing, establishing, efficiently managing and monitoring the QMS (Quality Management System) and SMS (Safety Management System) in compliance with industry related applicable norms and applicable Airworthiness Regulations (EASA Part 145/ GCAA CAR 145/ FAA Part 145). And deputizing the Quality and Safety manager during his absence.

**Responsibilities**:
Quality Management System (QMS)
- Developing and implementing quality policies and procedures, in close consultation with the Quality & Safety Manager and the DHs (department heads) and communicating them to relevant employees
- Ensuring that quality standards are effectively implemented and maintained in accordance with industry related applicable norms and Airworthiness Regulations (CAR/Part 145)
- Defining, implementing and maintaining quality control and documentation procedures
- Promoting quality achievement and continuous performance improvement throughout the organisation in consultation with the DHs
- Defining the human factors principles to be implemented within the organisation
- Planning and implementation a quality audit program in which compliance with all maintenance procedures is reviewed at regular intervals in relation to each Rating approval is held and maintained
- Participating to regular meetings on matters related to the organisation’s QMS

SAFETY MANAGEMENT System (SMS)
- Managing the safety reporting scheme and occurrence reporting system, including initiation and follow-up of internal occurrence investigations
- Facilitating hazard identification, risk assessment and management
- Monitoring the implementation of actions taken to mitigate risks
- Providing periodic reports on safety performance to the safety review board to ensure the maintenance of safety management documentation
- Ensuring availability that safety training is available and meets acceptable standards
- Providing advice on safety matters
- Establishing feedback from maintenance incidents/ issues and feeding these back into the continuation-training programme

AUDITING
- Designing, scheduling and conducting with the Quality & Safety Manager internal QMS and SMS audits
- Supporting the Quality & Safety Manager in the management of external audits (announcement/ preparation/ execution)
- Writing with the Quality & Safety Manager audit reports and communicating audit findings
- Following up on the timely implementation of adequate corrective actions as a result of quality assurance auditing

TRAINING
- Planning and if applicable realization of relevant staff training
- Maintaining and updating employee qualifications, training and experience records

COMPETENT AUTHORITIES (EASA/ GCAA/ FAA)
- Deputizing the Quality and Safety manager during his absence
- Preparing with the Quality and Safety manager standard practices and procedures within the organisation and ensuring their adequacy regarding CAR/Part 145 Regulation

REPORTING
- Gathering relevant QMS & SMS data's, generating various reports regarding performance against quality and safety indicators

ADDITIONAL RESPONSIBILITIES
- Processing amendments to the exposition and associated manuals as required
- Introducing and maintaining of emergency response procedures to ensure the company preparedness in response to emergencies
- Supporting management of supplier evaluation process to ensure competence of suppliers
- Supporting the introduction and development of the organisations Health & Safety Management System
- Implementation of remedial actions and ensure that any observed non-compliances or poor standards are brought to the attention of the person concerned via his/her manager
- Review/check of the maintenance instructions created from ap proved data

**Key Performance Measures**:

- Support/maintain the QMS as per the standards of the organisation
- Support/maintain the SMS as per the standards of the organisation

**Profile**:

- Minimum six (6) months experience in aviation maintenance/ manufacturing or graduated from an aviation college
- Excellent working knowledge of MS Office and/or Google Workspace
- Excellent communication and interpersonal skills
- Meticulous, process, detail and result oriented with problem solving skills
- Ability to work independently with a sense of accountability
- Ability to demonstrate teamwork and cooperation
- Organisational commitment, flexibility and achievement motivation
- Ambitious and self-motivated, willingness to grow and develop both personally and professionally
- Review and continuous improvement of processes and procedures
- Periodic review of set goals and targets
- QMS and SMS targets achievement and continuous performance improvement

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable g