Event Operations Executive

3 months ago


Dubai, United Arab Emirates dmg events Full time

**Please note this role requires an Arabic and English speaking incumbent. Only incumbents that are fluent in both Arabic and English will be considered.**

**Duties and Responsibilities**:
Exhibitor Manual:

- Updating content when needed
- Sending out login credentials to exhibitors
- Assigning exhibitors to the agents
- Manage exhibitor queries (ops support to assist)

Stand Design and Performance bond
- Receive, Process and Review submissions
- Chasing more information required / pending items
- Liaise with the venue for approval including preparing initial exhibitors lists and floorplans
- Scheduling Floorplan checks with the Admin team
- Assist/process any PB submissions in the office
- Prepare PB refund process for Finance if needed
- Processing additional services such as banners, double deck charges etc.
- Regular reporting of the stand designs submission status to the Ops Manager

Offical contractors:

- To provide regular updates on exhibitor list and floorplan including order forms submission such as Fascias, Electrical etc.

Other:

- Attend regular Ops Stand Services team meeting to discuss ideas/suggestions based on daily client interactions/experience
- Provide post show report e.g. contractor incidents
- Use of SFTP for sending out data
- Maintain a list of all stand changes on site
- Provide Ops manager with shell /pavilions sqm for the shows they are working on.
- Issue vehicle passes and contractor badges



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