Document Controller/ Project Coordinator

1 week ago


Dubai, United Arab Emirates PINNACLE INTERIORS LLC Full time

**ONLY APPLICANTS WHO CAN JOIN IMMEDIATELY with minimum of 3 - 5 years UAE experience in the same field of INTERIOR FIT OUT industry.**

**Document Controller Cum Project Coordinator**
- Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions) update all registers.
- Handles administrative tasks for the project team members to ensure smooth operations
- Distribute the submittals from sub-contractors for internal review
- Submit the project submittals with transmittal cover to the consultant.
- Scan and upload the commented/approved submittals in the project document management system/Server.
- Prepare Files with Proper labelling (with traceability of records)
- Ability to use and operate document management system used (Aconex/Unifier etc.) preferable
- Save project documents/records in established Folder structure.
- Maintain confidentiality around sensitive information on and terms of agreement.
- Prepare ad-hoc reports on projects as needed.
- Ensure to professionally indent all original documents related to the projects such as Construction and drawings, Schematics, Statutory.
- Maintain hard copy references and library of all documents and ensure easy retrieval.
- Daily coordination and follow up with internal team members as well as with the vendors and suppliers
- Receiving documents, logs, transmittals from internal members from different departments.
- Sending Minutes of Meetings to both internal and external stakeholders.
- Creating and maintaining plans/schedules for all the projects
- Coordinate with project managers, clients, contractors, and other stakeholders to ensure smooth project execution.
- Develop project plans, timelines, and monitor progress against them
- Create and maintain project documentation such as schedules, contracts, change orders, and project reports.
- Coordinate project logistics such as site inspections, material deliveries, and installation schedules.

**Salary**: AED2,500.00 - AED4,000.00 per month

Application Question(s):

- Do you have more than 5 years of experience in Fit Out industry?

**Experience**:

- Fit out: 2 years (required)

Ability to Commute:

- Dubai (preferred)

Application Deadline: 10/03/2024



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