Real Estate Administrator

2 months ago


Dubai, United Arab Emirates 21st Century Real Estate Full time

**Real Estate Administrator**

**Job description**

Oversee the organization and efficiency of daily office operations. Communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

**Administration**:

- Managing Diary / Calendar for the Company - booking meetings, arranging meeting rooms or venues, updating google calendar, sending notifications and setting up reminders.
- Necessary periodic follow-ups with Team members as instructed.
- Creating and Maintaining filing systems - online and offline, ensuring that paperwork is up to date.
- Typing documents, Creating PowerPoint presentations, or Excel sheets as instructed.
- Preparing smart reports periodically for the company management in agreed formats

**Marketing**
- Social Media Channel updates - basic graphic designing, creating brochures, others for WhatsApp broadcasts
- Web research to collect latest updates, reporting & sharing with team.
- Inbound Calls. Handling company leads phone - answering calls and qualifying clients, updating contact on CRM and assigning lead to agent on WhatsApp Groups.

**Business Support**

Assisting with updates of marketing portals - Houza, Bayut, Dubizzle, Property Finder, James Edition - to ensure listing quality is maximized and listings are verified leading to optimized lead generation. Updating CRM with notes. Database management - data entry, update contacts, create lists. Agent support - Documentation, filling forms, creating Contracts etc.

**Property Listing**
- Knowledgeable of the listing rules from Off Plan to Off Plan Resale and Secondary Market.
- Gather all listing information and mandatory documents for listing requirements.
- Organize the property details which include Photos, videos, floor plans, a title deed, NOCs, and IDs Knowledgeable of getting Trakheesi (RERA) permits for any form of advertisement.
- Contact Property Portal Support for any listing-related problems.
- Updating listings on the CRM and Property Finder, Bayut, and Dubizzle.
- Coordinating with the agents for their listings on different platforms.
- Maintaining a high-quality score for the listings on each platform.
- Strategically using the listing tools to promote the right listings/properties using Platforms' paid promotion tools.
- Communicating with the agents to ensure the listing standards and achieving better results on the platforms.
- Making sure the communication & brand guidelines set are being followed even on the listing platforms.

**Business Trip/ Events**

Booking Property Photography / videography schedules and visiting along with Photographers from time to time. Making official trips to Developer offices, Trustee Offices, Seller / Landlord offices to deliver documents, collect / deliver cheques, make payments, pick / deliver keys, others.

**Qualifications**
- 2 years of experience as an administrative assistant / administrator, Real Estate
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- High-level proficiency in all Real Estate CRMs and Portals
- Well-versed in Trakheesi and DLD App and website
- For editing photos and creating drafts:

- Adobe Acrobat
- Lightroom
- Photoshop
- Outstanding organizational and time management skills
- Fluent in English
- Discretion and confidentiality

**Job Types**: Full-time, Permanent

Pay: AED6,000.00 - AED8,000.00 per month

Application Question(s):

- Are you in Dubai?
- Do you have 5 years of experience in real estate?

**Experience**:

- real estate administrator: 4 years (preferred)



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