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Administrative Assistant

1 month ago

Dubai, United Arab Emirates Raia Global Full time

**The Business**

Established in 2007, Raia was born from a quest to combine the best of both worlds, the luxuriousness of a hotel with the comfort and personality of a home.

Through extensive research and travel, we have partnered with a network of high calibre suppliers from across the globe, to source & create quality products to suit all needs, budgets and preferences.

Our clients are our inspiration, our suppliers our anchor. We try to achieve the best possible result using elegant materials & design techniques; in the distinctive Raia style.

We are proud suppliers to Royal & VIP Households in the GCC Region and to many prestigious hospitality projects across the MENA region.

**The Position**

An exciting opportunity has opened for a strong administrative officer to join our growing team supporting the Administration and Pricing function. The primary responsibilities of the role will involve:

- Preparing quotations;
- Coordinating with suppliers for ex-works prices;
- Coordinating with transporters for relevant fees;
- Working with suppliers and clients to attain relevant RFQ details.

Other aspects of the position will involve:

- Preparing purchase orders for suppliers based on approved PO’s.
- Invoicing customers based on approved quotations and purchase orders.
- Preparing delivery notes and packing lists at the time of dispatch.
- Ad hoc administrative duties including the renewal of insurances.
- Ensuring digital and physical files are synced and held up to date.

**Desired Skills & Experience**
- Prior experience within an administrative function
- Prior experience working with the trade industry
- Prior experience preparing quotations and raising purchase orders
- Strong excel skills
- Proficiency with Microsoft products including Word and Outlook
- English fluency is a must, bi-lingual abilities in Tagalog, Hindi, Arabic, or Malayalam would be highly desirable.
- Numerically strong with attention to detail.
- An open mind, willingness to learn and a roll up your sleeves attitude

If you meet the criteria and feel like this would be the right opportunity for you, please feel free to apply.

**Salary**: AED2,500.00 - AED3,500.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- administrative assistant: 1 year (preferred)

**Language**:

- English (required)

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