See more Collapse

Personal Assistant

2 months ago

Dubai, United Arab Emirates Blitz It Solutions Full time

Produce documents, briefing papers, reports and presentations for the Director. Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
((Manage all work of MD))
Diary management - outlook experience essential
- Booking meetings/appointments
- Business travel - booking flights, hotels, car hire, valet parking etc
- Organising visas
- Arranging visa invitation letters to overseas visitors
- Maintaining MD’s travel log
- Maintaining MD’s planner
- Reconciling monthly expenses
- Check report produced by receptionist for staff sickness/holiday is correct-daily update of sickness absence report
- Fielding calls for MD & taking messages
- HR Administration - contracts/offer letters, relevant paperwork, maintaining personnel files. Liaise with outsourced HR dept. on any disciplinary occurrences.
- Pension & death in service administration - liaison with pension administrators
- Organising food/refreshments for business lunches
- Provide cover when necessary for Reception duties
- mainly absence report and incoming/outgoing post and Boardroom bookings
- Inputting and updating contact details into Outlook
- Managing office and window cleaners and cleaning contracts
- Managing landscapers/gardeners contract
- Carrying out research for particular projects as requested by MD
- Organising corporate & staff events
- Assisting with the organisation of exhibitions and possibly attending if required
- Managing First Aid and Fire Marshall training
- Maintaining staff car park records
- Taking minutes at various management meetings & typing up minutes
- Organising interviews/ liaising with recruitment agencies
- Organising squash box matches
- Purchasing various items for MD as and when required
- Paying personal bills for MD
- Organising medical/dental appointments
- Organising MD’s personal/family cars - insurance, MOT, servicing, repairs etc.
- Organising MD’s personal hobby of motor racing - insurance, track/test days, flights & hotels where required. Arranging flights/hotels for race team
- Assisting MD with personal holiday/events
- Ad hoc paperwork & duties

**Technical & essential Skills**
- Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
- Experience of working for Directors/Senior Management
- Excellent Diary Management with the ability to pre-empt and look ahead at all times
- Essential experience in Microsoft Office
- Outlook/Word/Excel/Powerpoint

**Interpersonal Skills**
- Ability to multitask and experience of dealing with a demanding role and high-level workload
- Ability to prioritise work and manage time effectively and be proactive
- Excellent Organisational skills
- Communication skills - the ability to communicate well at all levels
- Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
- Self-motivated
- Ability to maintain a high level of discretion

**Salary**: AED4,000.00 - AED7,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or willing to relocate with an employer-provided relocation package (required)

Expected Start Date: 01/03/2023

We have other current jobs related to this field that you can find below

  • Female Personal Assistant

    2 weeks ago

    Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    Personal Assistant (Female) - You should be living in CEO place. We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. You should be living in...

  • Female Personal Assistant

    6 days ago

    Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    Personal Assistant (Female) - You should be living in female CEO place. We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. Responsibilities...

  • Female Personal Assistant

    5 days ago

    Dubai, Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    Personal Assistant (Female) - You should be living in female CEO place. We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO's working life and communication.Responsibilities &...

  • Arabic Female Personal Assistant

    1 week ago

    Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    **ARABIC FEMALE PERSONAL ASSISTANT** We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. You should be living in CEO place. Responsibilities...

  • Arabic Female Personal Assistant

    2 months ago

    Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    **ARABIC FEMALE PERSONAL ASSISTANT** We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. You should be living in CEO...

  • Personal Assistant

    2 months ago

    Dubai, United Arab Emirates Sycamore Real Estate Full time

    **Personal Assistant Job Summary** **Location** Dubai, AE (Open to Travel) **Personal Assistant Responsibilities** - Proven ability to manage a flexible schedule - Always available, mobile, and open to travel - Exemplary planning and time management skills - Outstanding verbal and written communications skills - Ability to interact with high profile...

  • Personal Assistant

    5 days ago

    Dubai, Dubai, United Arab Emirates Sycamore Real Estate Full time

    Personal Assistant Job SummaryLocationDubai, AE (Open to Travel)Personal Assistant Responsibilities Proven ability to manage a flexible schedule Always available, mobile, and open to travel Exemplary planning and time management skills Outstanding verbal and written communications skills Ability to interact with high profile clients and executivesPersonal...

  • Personal Assistant

    3 weeks ago

    Dubai, United Arab Emirates SEA GATE COMMERCIAL BROKER Full time

    We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when...

  • Personal Assistant

    2 months ago

    Dubai, United Arab Emirates Enjazat Full time

    A personal assistant (PA) provides administrative and organizational support to individuals, typically executives or high-level professionals, helping them manage their daily tasks efficiently. Personal assistants act as a primary point of contact and liaison between their employer and other stakeholders, ensuring smooth communication and coordination of...

  • Personal Assistant

    2 months ago

    Dubai, United Arab Emirates Nails LAB Full time

    Female personal assistant with valid UAE driving license required. Nails LAB Salons, a beauty salon chain, is seeking a highly organized and reliable Female Personal Assistant to support the Managing Director in various administrative tasks. As we expand our operations with a new branch, the assistant will play a crucial role in ensuring the smooth...

  • Personal Assistant

    2 months ago

    Dubai, United Arab Emirates Hireget Full time

    **Responsibilities**: - Manage the executive’s schedule, including appointments, meetings, and travel arrangements. - Organize and prepare documents, presentations, and reports as needed. - Assist with personal tasks, such as running errands or managing personal schedules. - Maintain confidentiality and discretion in handling sensitive...

  • Personal Assistant

    3 weeks ago

    Dubai, United Arab Emirates Al Fares International Tents Full time

    **JOB TITLE: PERSONAL ASSITANT** A personal assistant is a professional who specializes in providing support and assistance in organizing and managing the daily life of a specific individual. Their primary tasks typically include: 1. **Organizing personal schedules**:Arranging personal appointments, visits and social events. 3. **Shopping and household...

  • Personal Assistant

    2 weeks ago

    Dubai, United Arab Emirates Likuid Ventures Full time

    **Responsibilities**: - Screening telephone calls, taking messages and responding to queries. - Arranging domestic and international flights, transportation, and accommodation for C-level executives. - Managing CEOs' personal and business diaries. - Coordinating meetings, conference calls, and interviews. - Preparing for board meetings, which includes...

  • Personal Assistant

    2 weeks ago

    Dubai, United Arab Emirates Halian International Full time

    **Our client**: Our client are currently recruiting for empathetic and proactive Personal Assistant to provide dedicated support to the senior members of the team. This role goes beyond traditional administrative tasks and requires a personal touch to ensure the well-being and smooth functioning of their personal lives. **Your Responsibilities**: -...

  • Personal Assistant

    2 months ago

    Dubai, United Arab Emirates Marc Kirsten GmbH Full time

    **Introducing the Marc Kirsten Group**: Where Vision Meets Success! Welcome to the Marc Kirsten Group, a dynamic and innovative company dedicated to transforming dreams into reality. With a strong global presence and a commitment to excellence. Our passion for pushing boundaries and achieving greatness sets us apart, and we are thrilled to invite you to...

  • Personal Assistant

    2 weeks ago

    Dubai, United Arab Emirates tee. h commercial broker Full time

    Job Offer: Personal Assistant position Company: M A T H Commercial broker We are currently looking for a skilled and dedicated Personal Assistant to join my team. As a personal assistant, you will be my right-hand **Responsibilities**: Manage my calendars, including scheduling meetings and appointments, Assist in preparing and editing documents, reports,...

  • Personal Assistant

    2 weeks ago

    Dubai, United Arab Emirates tee. h commercial broker Full time

    Job Offer: Personal Assistant position Company: M A T H Commercial broker We are currently looking for a skilled and dedicated Personal Assistant to join my team. As a personal assistant, you will be my right-hand **Responsibilities**: Manage my calendars, including scheduling meetings and appointments, Assist in preparing and editing documents, reports,...

  • Personal Assistant

    6 days ago

    Dubai, United Arab Emirates Halian International Full time

    As the Personal Assistant to the Owner and CEO of a leading MEP distribution company, you will provide comprehensive support to manage the CEO's personal affairs and ensure their personal life runs smoothly. You will handle a wide range of tasks related to the CEO's personal schedule, lifestyle, and well-being, allowing them to focus on their professional...

  • Personal Assistant

    2 months ago

    Dubai, United Arab Emirates Lion Crown Group Full time

    Our Company is looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties...

  • Personal Assistant

    2 months ago

    Dubai, United Arab Emirates Lion Crown Group Full time

    Our Company is looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties...