Subcontracts Administrator I

4 months ago

Dubai, United Arab Emirates Amentum Full time

**Essential Responsibilities**:

- Coordinate, develop, and produce subcontract documentation such as subcontracts agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums justifications, determinations, special contract provisions, representations, certifications, and correspondence.
- Assist in selecting the appropriate Subcontract type (FFP, CR, T&M, IDIQ, etc.) that is best suited for the prime contract, program needs, and overall risk profile.
- Assist in evaluating proposals and quotations, determining offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.
- Develop and maintain subcontract files. Monitor and track subcontractor deliverables.
- Review and process subcontract purchase requisitions.
- Conduct subcontract file reviews in support of Government audits.
- Assist in drafting, reviewing, and negotiating teaming and non-disclosure agreements.
- Coordinate with accounting and finance departments in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.
- Ensure compliance with CPSR, FAR/DFARS, Agency-specific regulations and Amentum policies and procedures for subcontracts and procurement.
- Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.
- Ensure the management of subcontract file(s), prepare and control of all modifications and correspondence.
- Interface and coordinate with subcontractors and service providers, as well as Amentum HR, Finance, AP, and Program teams. Participation in cross-functional collaboration and tiger teams.
- Support small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business outreach activities.
- Assist in the development of negotiation strategy and assist in conducting negotiation of terms and conditions with subcontractors.
- Review supplier proposals, including analysis of solicitation requirements and proposal responses.
- Maintain and process purchase orders, releases, and modifications in Amentum’s business systems.
- Close out subcontracts.

Perform all other position related duties as assigned or requested.

**Minimum Position Knowledge, Skills, and Abilities Required**:

- BA/BS in business or related field or equivalent + 0-5yrs. exp.
- Knowledge of business principles in areas such as procurement, business and contracts law, accounting, and standard operating procedures. Also, requires some basic knowledge and experience and the ability to perform job requirements.
- Regularly communicates and interacts with lead or manager, other procurement staff, functional peer groups, line organizations and suppliers. Works on assignments that are of low to moderate complexity. Analyzes situations or data from which answers can be readily obtained. Receives mínimal instruction on routine work and general instruction on progressively more complex assignments. Utilizes professional concepts learned to solve a variety of problems.
- Detail oriented and organized. Able to read, understand and develop subcontracts, task orders and other documents and ensure accuracy.

**Preferred Knowledge, Skills, and Abilities**:

- Experience with Costpoint or similar ERP system, to include use of the purchasing module.
- Process improvement experience in a recognized methodology (Lean Six Sigma, CMMI, ISO)
- Knowledge of various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof)
- Capture and Proposal support experience preferred.

**Work Environment, Physical Demands, and Mental Demands**:

- Typical office environment with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, and constant mental alertness; must possess planning/organizing skills and be able to work under deadlines.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Labor Law Posters

EEO including Disability/Protected Veterans

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