Operations Coordinator

2 months ago


Abu Dhabi, United Arab Emirates MAXCURE MEDICAL CARE Full time

Job Title: Operations Coordinator

**Location**:
**Reports to**: Operations Manager / Administrator

Job Summary:
The Operations Coordinator plays a key role in ensuring smooth and efficient operations within the medical center. This position is responsible for coordinating activities with major insurance providers, ensuring compliance with relevant healthcare standards, managing ADHICS and Malaffi submissions, supporting staff scheduling through rota management, and ensuring timely DOH KPI submissions. The role requires excellent organizational, communication, and problem-solving skills to ensure high-quality patient services and operational excellence.

Key Responsibilities: Insurance Coordination:

- Serve as the primary point of contact for all insurance-related matters.
- Ensure accurate and timely submission of claims and follow up on pending claims with major insurance companies.
- Coordinate with insurance providers to ensure contracts are up-to-date and meet regulatory standards.
- Handle insurance-related queries and resolve any issues regarding coverage, billing, and approvals.

Operations Management:

- Assist in daily operational management, ensuring that all administrative and clinical functions are efficiently organized.
- Monitor inventory and procure medical and office supplies to ensure timely restocking.
- Maintain documentation and records for audits and inspections, ensuring compliance with healthcare regulations.
- Work closely with department heads to streamline operations and optimize resource allocation.

ADHICS & Malaffi Submission and Coordination:

- Manage all submissions related to ADHICS (Abu Dhabi Healthcare Information and Cyber Security) compliance.
- Coordinate with relevant departments for timely submission of data and reports to Malaffi, Abu Dhabi's health information exchange.
- Ensure adherence to local health information security and patient confidentiality guidelines.

DOH KPI Submission:

- Oversee the submission of Key Performance Indicators (KPIs) to the Department of Health (DOH).
- Coordinate with relevant departments to collect, analyze, and submit KPI data within the prescribed timelines.
- Ensure the medical center adheres to DOH reporting standards and compliance with KPI requirements.

Staff Rota Management:

- Prepare and maintain staff work schedules, ensuring appropriate coverage across all departments.
- Manage shift rotations, leaves, and absences while maintaining operational continuity.
- Coordinate staffing needs with department heads and ensure compliance with labor laws.

Administrative Support:

- Provide administrative support to the operations manager and senior staff as needed.
- Handle patient inquiries, appointment scheduling, and manage the front desk when necessary.
- Coordinate internal meetings, prepare minutes, and follow up on action points.

Compliance and Regulatory Reporting:

- Ensure the medical center complies with healthcare regulations, including ADHICS, DOH, and insurance policies.
- Support the audit process by maintaining accurate records and documentation.

Qualifications:

- **Education**: Bachelor's degree in Healthcare Administration, Business Management, or a related field.
- **Experience**: Minimum 2-3 years in healthcare operations, insurance coordination, or related fields.

**Skills**:

- Strong understanding of medical insurance processes and regulations.
- Familiarity with ADHICS, Malaffi, DOH KPIs, and other local healthcare reporting systems.
- Excellent organizational and time-management skills.
- Strong communication skills, both written and verbal.
- Proficiency in MS Office and healthcare management systems.

Personal Attributes:

- Detail-oriented with the ability to multitask in a fast-paced environment.
- Proactive, solution-oriented, and able to work independently.
- Strong interpersonal skills with the ability to collaborate across departments.

Work Environment:

- Office-based role with occasional interaction with clinical teams.
- Full-time position, Monday to Friday, with the possibility of weekend or evening work as needed.


  • Operation Coordinator

    5 months ago


    Abu Dhabi, United Arab Emirates GLOBAL WINGS Full time

    **Role Description** This is a full-time on-site role for an Operations Coordinator. The Operations Coordinator will be responsible for managing day-to-day operations, providing excellent customer service, administrative assistance, and ensuring smooth and efficient service delivery. **Qualifications** - Strong analytical skills - Excellent communication...

  • Operations Coordinator

    5 months ago


    Abu Dhabi, United Arab Emirates Fursan Security Services LLC Full time

    Fursan Security Services is currently looking for an experienced Operation Coordinator for our Guarding Services Division. **Qualifications** - Bachelor’s degree in business management, administration, or a related field. - Minimum 3 years of proven work experience as an operations coordinator in the security industry. - Strong organizational and...

  • Operations Coordinator

    5 months ago


    Abu Dhabi, United Arab Emirates Fast Marine Boats Full time

    **Operations Coordinator - Join Our Growing Marine Team!** **Do you thrive in a fast-paced environment and enjoy keeping things running smoothly? Are you passionate about the marine industry and providing exceptional customer service? If so, we want to hear from you!** We are seeking a highly organized and detail-oriented Operations Coordinator to join our...


  • Abu Dhabi, United Arab Emirates Ali Al Mulla Group Full time

    Coordinate and manage all aspects of daily operations, ensuring smooth and efficient processes. - Develop and implement operational policies and procedures to optimize productivity and minimize errors. - Monitor and analyze operational data to identify areas for improvement and implement solutions. - Collaborate with cross-functional teams to ensure...

  • Operations Coordinator

    5 months ago


    Abu Dhabi, United Arab Emirates CHENOTH EMPLOYEMENT LLC Full time

    A leading manpower supply company is seeking a dynamic and results-driven Operations Coordinator to join immediately. **Responsibilities** Ø Organize and supervise staff in the site and camp. Ø Coordinate with supervisor, welfare officer and camp boss for necessary activities. Ø Communicate with site employees to carry out all assigned work. Ø...

  • Operations Coordinator

    5 months ago


    Abu Dhabi, United Arab Emirates STAR SERVICES LLC. Full time

    United Arab Emirates - Abu Dhabi - HSC - Any **Job Detail** *** - Job ID: - SS2022JD373- Industry: - HEALTHCARE- Job Type: - Full Time- Job Location: - Abu Dhabi, United Arab Emirates- Minimum Education: - HSC - Any- Experience: - 2-12 Years- Start Date: - Nov 29, 2022- End Date: - Dec 24, 2022**WITH MINIMUM 2 YEARS OF OPERATIONS MANAGEMENT...

  • Operations Coordinator

    5 months ago


    Abu Dhabi, United Arab Emirates Grafiqberry Full time

    We are looking for an OPERATIONS COORDINATOR with 4-5 years of experience to join our TEAM, who is currently residing in UAE. If you’re ready to be a part of our exciting journey and join us as we grow, Job description: **Service Knowledge**: Stay updated on our services and industry trends to effectively communicate benefits to clients. **Sales...

  • Operations Coordinator

    5 months ago


    Abu Dhabi, United Arab Emirates Cardiff General Transport Full time

    Light vehicle & heavy vehicle job coordination. Vehicle / Equipment placement and site coordination with clients Assign vehicles to various work sites as per customer requirements. Ensure required passes, permits & other documents are available Monitor, control & manage business operations to meet customer expectations and company goals Ensure...

  • Operations Coordinator

    5 months ago


    Abu Dhabi, United Arab Emirates SOURCES AND SOLUTIONS OF ELEVATORS LLC Full time

    Required well experienced Operations Coordinator with strong communication and interpersonal skills and responsible for managing effectively all the department works. **Experience**: - operations: 1 year (preferred) **Language**: - english (preferred)

  • Operations Coordinator

    5 months ago


    Abu Dhabi, United Arab Emirates SOURCES AND SOLUTIONS OF ELEVATORS LLC Full time

    We are looking for a reliable and organized Operations Coordinator to assist daily activities of all departments with minimum 2 years experience in the same field. **Experience**: - operations: 1 year (preferred) **Language**: - arabic (preferred)

  • Operations Coordinator

    3 months ago


    Abu Dhabi, United Arab Emirates Patriot Group Full time

    **Job Title**: Operations Coordinator **Company**: Patriot Group **Location**: Abu Dhabi, United Arab Emirates **Employment Type**: Full-Time **About Us**: Patriot Group is a leading provider of luxury transportation services, offering a comprehensive range of solutions including limousine services, transport for groups and events, and bespoke travel...

  • Operations Coordinator

    5 months ago


    Abu Dhabi, United Arab Emirates Fixperts Contracting LLC Full time

    We are looking Operations Coordinator with minimum 2-4 years’ experience. - Allocate team as per the client requirement and asses and in charge in monitoring the fleet and manpower accordingly. - Ability to cooperate and communicate with people at different organization levels. - Liaise between client and team to ensure smooth operations delivery -...

  • Operation Coordinator

    5 months ago


    Abu Dhabi, United Arab Emirates AAT Limousine Full time

    Operation Coordinator For Limousine **Job Type**: Permanent **Salary**: Up to AED4,000.00 per month Ability to commute/relocate: - Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

  • Operations Coordinator

    2 months ago


    Abu Dhabi, United Arab Emirates GERMAN RENT A CAR Full time

    German Rent A Car & German Transport by Luxury is a leading provider of car rental and limousine services, dedicated to delivering exceptional customer experiences. We are seeking an Operations Coordinator to join our dynamic team. Pay: From AED4,500.00 per month

  • Operations Coordinator

    5 months ago


    Abu Dhabi, United Arab Emirates Al Waha Hygiene Full time

    We are looking for Operations Coordinator with good communication skills. Freshers also can apply Whatsapp - 0545817048 No calls entertained. Pay: AED2,000.00 - AED2,500.00 per month Ability to commute/relocate: - Abu Dhabi: Reliably commute or planning to relocate before starting work (required) **Education**: - Bachelor's...


  • Abu Dhabi, Abu Dhabi, United Arab Emirates Mandarin Oriental Hotel Group Full time

    Banquet Operations Coordinator Role SummaryWe are seeking a highly organized and detail-oriented Banquet Operations Coordinator to join our team at Mandarin Oriental Hotel Group. The successful candidate will be responsible for ensuring the smooth operation of our banquet services, including coordinating logistics, managing event planning, and providing...

  • Operations Coordinator

    5 months ago


    Abu Dhabi, United Arab Emirates Jetex Full time

    **Department: Operations**: **Location: Abu Dhabi**: **Reporting To: FBO Operations Manager**: - SIGN IN & APPLY**Company Overview**: Join Jetex, an award-winning global leader in executive aviation with a unique ecosystem of more than 35 locations around the world whose success always springs from the engagement and talent of teams who create flexible,...

  • Operations Coordinator

    5 months ago


    Abu Dhabi, United Arab Emirates National Centre for Management & Training Full time

    Coordinate and schedule training sessions, workshops, and seminars. - Liaise with trainers, trainees, and external vendors to arrange training logistics. - Prepare and distribute training materials, including agendas, handouts, and evaluations. - Maintain and update training records and databases. - Track and report on training activities and participant...


  • Abu Dhabi, United Arab Emirates Falcon Aviation Full time

    We are seeking to hire a Technical Operations Coordinator to join our Technical Operations department. The Technical Operations Coordinator will be responsible for coordinating and preparing technical employee rosters, managing duty travel and annual shift patterns, and assisting managers with daily administrative functions. And providing office and...

  • Operations Coordinator

    5 months ago


    Abu Dhabi, United Arab Emirates Orderify Delivery Services LLC Full time

    We are a delivery service company based in Abu Dhabi, providing logistics support services to our clients which are the food delivery aggregators. **Responsibilities** - Recruiting bike riders and car drivers as per the company criteria - Developing efficient driver schedules to maximize profits - Managing drivers so they adhere to strict schedules - Track...