
Secretary / HR Assistant
3 days ago
**About Us**:
Smart Pharma is a leading distributor of beauty and wellness products in Dubai. Our mission is to provide high-quality products and exceptional service to our customers. We are seeking a dedicated and organized Secretary / HR Assistant to join our dynamic team and contribute to our continued success.
**Job Summary**:
**Key Responsibilities**:
**Secretarial Duties**:
Manage and organize daily schedules and appointments for the management team.
Prepare and edit documents, reports, and presentations as required.
Maintain filing systems and ensure documents are easily accessible.
Arrange travel and accommodations for staff and visitors.
Assist in organizing company events and meetings.
**HR Support**:
Assist in the recruitment process, including posting job ads, screening resumes, and scheduling interviews.
Maintain employee records and ensure they are up-to-date.
Coordinate onboarding processes for new hires.
Support payroll processing by collecting and verifying timesheets.
Help in organizing training and development programs.
Address employee inquiries regarding HR policies and procedures.
**Qualifications**:
Minimum of one year of experience in a secretarial or administrative role.
Experience in HR-related tasks is a plus.
Excellent organizational and multitasking abilities.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information.
Professional demeanor and strong interpersonal skills.
**What We Offer**:
Opportunity to work in a vibrant and growing industry.
Friendly and supportive work environment.
Professional development opportunities.
Smart Pharma is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
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