Project Administrator

2 months ago


Dubai, United Arab Emirates Vindico Global Full time

Job description

Role: Administrator - Power Query, Power BI (basic), and Excel skills are a must.

Department: Retail Projects

Location: Dubai

Reporting to: Retail Delivery Manager

Job Purpose:
The primary focus of the position is to provide administrative support to both the retail delivery and business administration team whilst maintaining a positive professional image to all external and internal customers of Vindico.

Primary Objectives:

- Develop and maintain power BI project reports.
- Sound knowledge in power query is a must
- Must be strong in Excel skills

Provides administrative support during the project set up phase in order to facilitate a smooth Retail Delivery Process:

- Ensures all required documents, letters, forms, spreadsheets and trackers are available and personalized for the specific project.
- Creates and maintains the tenant folders for all tenant-related documentation, both on the server and in hard copy if required.
- Ensures relevant office supplies and stationery are available through the sourcing, selection and procurement processes sets up and maintains inventory.
- Assists new project team members; ensuring all required resources are available to them.
- Completes the ‘Document Controller’ tenant set up tasks within VRDnet ahead of Tenant sign up.
- Provides continuous administrative and document control assistance to the Project Lead and Project Teams:

- Updates the Tenant Status Report with the NTC information received from the landlord and advises project lead.
- Welcomes visitors to the project office, advises of arrival or communicates messages when point of contact is unavailable.
- Arranges payments of project related invoices to ensure uninterrupted service, files related documentation within the Project Bills folder.
- Prepares NOC’s for Tenants; coordinating with the landlord for signature and arranging collection via the Retail Delivery Manager
- Supports the Project Lead through the completion of general administrative functions such as reporting, scheduling of meetings, calendar management, typing, correspondence and sourcing of information.
- Manages the drawing submission and return process for the project team; maintains and monitors the submission tracker.
- Updates the Tenant Status Report with drawing statuses once received from the Studio team.
- Accepts unit related documentation on behalf of the Retail Delivery Managers, communicates its acceptance, scans, re-names and files in its correct location.
- Supports the Retail Delivery Managers in the preparation of Tenant letters
- Maintains project related documents received from the landlord that may be required by the project team E.g. Drawings, Leasing Plans, Permits etc.
- Prepares and updates the Tenant Variation Request/Change Order Request Tracker for the project/portfolio team
- Prepares and updates the Testing & Commissioning tracker for the project/portfolio.
- Monitors the Close Out process, prepares and updates the Close Out Tracker, receives items from the Tenant/Tenant’s team, hands over closed out Tenant files to the Landlord.
- Provides administrative support to Business Administration and Talent & Training, undertaking a point of contact role for all personnel and project related documentation and reporting.
- Completes the Invoice Request process, providing required information to Business Administration, receiving the invoice for signature and submitting to the client.
- Maintains an Invoice Tracker at project level in order to monitor the status of all invoices.
- Ensures that all required documentation and reports are completed and submitted to Business Administration as per standard operating procedures.
- Completes monthly Petty Cash Report with supporting receipts and replenishment, ensuring expenses are authorized by the Project Lead prior to submitting to Business Administration.
- Completes monthly Attendance Report, ensuring availability of supporting documentation such as medical certificates prior to submitting to Talent & Training. Highlights any patterns of lateness or sickness to Project Lead.
- Utilizes the Corporate Admin One Drive/VRDnet to ensure availability of all required documentation and communication.

**Salary**: AED4,000.00 - AED6,000.00 per month

**Experience**:

- Power Query: 2 years (required)
- Project admin: 2 years (preferred)
- Power BI (Basic): 2 years (required)

Expected Start Date: 03/04/2023


  • Project Administrator

    2 months ago


    Dubai, United Arab Emirates Emerson Full time

    **Job Summary** The Project Admin is responsible the Administrative support for the project and financial team for Measurement Solutions & Systems (MSS) for ME & Africa Operations. The individual plans and directly work with PM, Sales team and Operations team to work on the order booking, keeping the project financial updated. **Responsibilities**: -...


  • Dubai, United Arab Emirates Common Project Full time

    **Responsibilities**: - Overseeing the day-to-day operations of the office, maintaining the office & its areas clean and tidy, and ensuring that the office runs smoothly and efficiently. - Responding to customer inquiries, communicating with clients and vendors, and handling correspondence. - Organizing and scheduling appointments, meetings, and events, and...

  • Project Administrator

    11 hours ago


    Dubai, United Arab Emirates Geosyntec Consultants, Inc. Full time

    **ESSENTIAL DUTIES AND RESPONSIBILITIES** - Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies. - Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing. -...

  • Project Coordinator

    2 months ago


    Dubai, United Arab Emirates Synergy Project Management LLC Full time

    You will be providing key administrative support from the project initiation through to the project post-completion handover. Liaising with the relevant internal departments and external Consultants, Landlords, Clients, Subcontractors, and the like in providing up-to-date and concise information to ultimately aid project delivery. Involved in procurement,...

  • Project Administrator

    2 months ago


    Dubai, United Arab Emirates Independent Food Company Full time

    Driven to create unique home-grown food concepts that bring people together, the Independent Food Company is a UAE-based hospitality company with multiple concepts under it's umbrella - SALT, Switch, Parker's, Grind, Somewhere and Public. We are seeking a highly competent and motivated Project Administrator - Update new store opening - Breaking complex...


  • Dubai, United Arab Emirates DAT Engineering Consultancy - DUBAI Full time

    Project administrator is responsible for coordinating project activities, managing schedules, and ensuring project deliverables are completed on time and within budget. It also break projects into tasks, create workflows, analyze risks, and provide documentation. **Salary**: AED4,000.00 per month Ability to commute/relocate: - Dubai: Reliably commute or...


  • Dubai, United Arab Emirates Design Project for Interior Decoration LLC Full time

    Administrative Assistant Job Responsibilities: - Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Completes operational requirements by scheduling and assigning administrative...

  • Project Administrator

    2 months ago


    Dubai, United Arab Emirates Wood Plc Full time

    Overview / Responsibilities: Wood is currently recruiting a Project Administrator to be based in Dubai on a permanent contract/assignment. Role Responsibilities - To Provide Admin support to our client, including mobilisation plans for in country staff - Support Project Management Team with delivery, Lead communication, personnel logistics and reporting -...

  • Project Manager

    2 months ago


    Dubai, United Arab Emirates Compass Project Consulting Full time

    The Role - To lead projects (within your capabilities) from the concept stage through to the operational handover stage to deliver the project/s to the satisfaction of the Client/s, within budget, within the programme, in accordance with the brief and in accordance with authority requirements. - To assist the Senior Project Manager in the delivery of larger...

  • Project Administrator

    2 months ago


    Dubai, United Arab Emirates HALCON Full time

    Designing and assisting the project manager in controlling the project schedulePreparing presentations to update senior management on the project’s progress and showcase the project’s valueEnsuring that the project managers are aware of upcoming project deadlines and milestone paymentsProviding administrative support to the project management...

  • Project Manager

    2 months ago


    Dubai, United Arab Emirates Compass Project Consulting Full time

    The Role • To lead projects (within your capabilities) from the concept stage through to the operational handover stage to deliver the project/s to the satisfaction of the Client/s, within budget, within the programme, in accordance with the brief and in accordance with authority requirements. • To assist the Senior Project Manager in the delivery of...

  • Project Administrator

    1 month ago


    dubai, United Arab Emirates Boeing Full time

    Oversight and Control of Program Administration tools and SharePoint sightsSupport to Leadership Team for key program eventsCoordination of customer visits and meetingsSupport to team administration requirementsManagement of required program stationaryCoordination of team eventsExperience/QualificationsUnderstanding and completion of key Administration...

  • Project Administrator

    2 months ago


    Dubai, United Arab Emirates Boeing Full time

    Responsibilities: Coordination of team travelOversight and Control of Program Administration tools and SharePoint sightsSupport to Leadership Team for key program eventsCoordination of customer visits and meetingsSupport to team administration requirementsManagement of required program stationaryCoordination of team events Experience/Qualifications...


  • dubai, United Arab Emirates Boeing Full time

    Oversight and Control of Program Administration tools and SharePoint sightsSupport to Leadership Team for key program eventsCoordination of customer visits and meetingsSupport to team administration requirementsManagement of required program stationaryCoordination of team eventsExperience/QualificationsUnderstanding and completion of key Administration...


  • Dubai, United Arab Emirates Boeing Full time

    Responsibilities: Coordination of team travelOversight and Control of Program Administration tools and SharePoint sightsSupport to Leadership Team for key program eventsCoordination of customer visits and meetingsSupport to team administration requirementsManagement of required program stationaryCoordination of team events Experience/Qualifications...


  • Dubai, United Arab Emirates Synergy Project Management Full time

    Introduction: We are looking for a talented and experienced Marketing Project Manager to join our dynamic marketing team. As a Marketing Project Manager, you will play a pivotal role in planning, executing, and optimizing our marketing campaigns and initiatives. Your expertise in project management, combined with your deep understanding of marketing...

  • Project Administrator

    1 month ago


    dubai, United Arab Emirates HALCON Full time

    Designing and assisting the project manager in controlling the project schedulePreparing presentations to update senior management on the project’s progress and showcase the project’s valueEnsuring that the project managers are aware of upcoming project deadlines and milestone paymentsProviding administrative support to the project management teamUse...


  • Dubai, United Arab Emirates Compass Project Consulting Full time

    The Role - To assist the Senior Project Manager from the concept stage through to the operational handover stage to deliver the project/s to the satisfaction of the Client/s, within budget, within programme, in accordance with the brief, and in accordance with authority requirements. - As a professional project management consultancy Compass represents and...


  • Dubai, United Arab Emirates The Emirates Group Full time

    Job Purpose: Support the Operations Research & Effectiveness (OR&E) team in implementing consistent best practice and enable timely delivery of the project portfolio. Through strong adherence to project governance principles, the Project Coordinator collates, analyses the teams project and resource performance as well as ensuring consistency with toolkits...


  • dubai, United Arab Emirates Edari Full time

    Project Administrator | Edari DubaiThe Edari Vision is to grow along with our clients. We have a wide range of services designed for success and are committed to constantly adding new ones.Combining international experience with local roots, our management team come from major executive roles in leading multinationals, investment companies and top-tier local...