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Administration Secretary

2 months ago

Dubai, United Arab Emirates Aqua Full time

The Administrative Secretary provides high-level clerical support to an executive, director, or department head-level employee, performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting research, and collecting data.

**Duties/ Responsibilities**:

- Provides high-level administrative support to an assigned executive or director-level employee.
- May conduct research (within skills and expertise) to assist with projects or inquiries.
- Coordinates and schedules travel, meetings, and appointments.
- Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
- Responds to and resolves administrative inquiries and questions.
- Welcomes and directs visitors and clients.
- Answers and transfers phone calls, screening when necessary.
- Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
- Performs other related duties as assigned.

**Required Skills/ Abilities**:

- Detail-oriented and professional.
- Exceptional communication skills.
- Extremely proficient with Microsoft Office Suite.
- Basic understanding of office equipment.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently and reliably.
- Flexible and adaptable in various situations and when interacting with many different personalities.
- Ability to organize and prioritize tasks including delegation of tasks when appropriate.
- Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.

**Education/Experience**:

- Bachelors degree in related field preferred.
- Three to five years of experience in a related role required with some supervisory experience preferred.
- Market Research experience mandatory.

**Salary**: AED3,000.00 - AED5,000.00 per month

**Experience**:

- Market research: 2 years (preferred)
- Admin: 2 years (preferred)

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