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Administrative Secretary

3 months ago

Dubai, Dubai, United Arab Emirates MAGNATE PRECIOUS METAL TRADING DMCC Full time

Administrative Secretary Job Description
We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You also need to manage simple department budgets and perform related light bookkeeping. You may also be required to manage office supplies.


To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role.

Outstanding administrative secretaries are highly organized in performing a wide array of administrative duties.

Administrative Secretary Responsibilities:

  • Reporting to management and performing secretarial duties.
  • Processing, typing, editing, and formatting reports and documents.
  • Filing documents, as well as entering data and maintaining databases.
  • Liaising with internal departments and communicating with the public.
  • Arranging and scheduling appointments, meetings, and events.
  • Monitoring office supplies and ordering replacements.
  • Preparing facilities and arranging refreshments for events, if required.
  • Observing the best business practices and etiquette.

Administrative Secretary Requirements:

  • High School Diploma or GED.
  • Formal qualification in office administration, secretarial work, or related training.
  • 12 years of experience as an Administrative Secretary would be advantageous.
  • Advanced proficiency in managing documents, spreadsheets, and databases.
  • Ability to liaise internally and externally on administrative matters.
  • Exceptional filing, recordkeeping, and organizational skills.
  • Working knowledge of printers, copiers, scanners, and fax machines.
  • Proficiency in appointment scheduling and call forwarding systems.
  • Excellent written and verbal communication skills.
  • Exceptional interpersonal skills.

Preferred Skills, Knowledge, and Abilities:
Proficiency with intermediate-level Microsoft Word and basic-level Microsoft Excel.

Salary:
AED3, AED5,000.00 per month

Ability to commute/relocate:

  • Dubai: Reliably commute or planning to relocate before starting work (required)