Un Women: Programme and Admin Associate

4 weeks ago

Abu Dhabi, United Arab Emirates United Nations Development Programme (UNDP) Full time

**LOCATION**:
Abu Dhabi, UNITED ARAB EMIRATES

**TYPE OF CONTRACT**:
FTA Local

**STARTING DATE**:
**APPLICATION DEADLINE**:
16-Apr-24 (Midnight New York, USA)

**POST LEVEL**:
GS-6

**DURATION OF INITIAL CONTRACT**:
1 year

**TIME LEFT**:
21d 7h 52m

**LANGUAGES REQUIRED**:
Arabic English

**EXPECTED DURATION OF ASSIGNMENT**:
**Background**:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The UAE Liaison Office for the Gulf Cooperation Council (GCC) was inaugurated in 2016 to focus on 3 areas in terms of its mandate. These include advocacy for UN Women to drive its global mandate, resource mobilization for UN Women programs globally and coordination of partnerships to drive the work and strategic priorities of UN Women in the GCC region. The office acts as a liaison between UN Women globally and stakeholders in the GCC from the private sector, government, academia, and non-profits organizations.

Reporting to the Programme Specialist, the Programme and Admin Associate provides support by performing a variety of programme and administrative processes to the development and management of UN Women’s strategic partnerships, relationships, and resource mobilization strategies. The incumbent will work under the supervision of the Partnership and Coordination Specialist and in close collaboration with the programme and operations team, HQ staff, UN Women Arab Region Country Offices, and stakeholders in the GCC in order to advance this agenda.

**Duties and Responsibilities**:
**Provide programme and administrative support to the management of office’s programmes**:

- Provide administrative support in preparation of programme work plans, and proposals on programme implementation arrangements;
- Organize, compile and process information from, donor/s, and the programme team, as inputs to various databases and documents.
- Coordinate and support events preparation including venues requirements, prepare logistics and the necessary formalities, and liaise with the relevant offices for procedures;
- Manage and maintain hard and electronic filing system ensuring safekeeping of confidential materials;
- Periodically review the efficiency of administrative procedures and make proposals to eliminate communication bottlenecks and/or streamline office procedures.

**Provide administrative support to the financial management of the office’s programme**:

- Prepare materials, estimates and other documents to support creation of new projects, budget, planning and preparation;
- Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project
- Prepare Purchase orders (PO) and non-PO vouchers for payments of projects activities;
- Create requisitions in Quantum system;
- Maintain internal expenditures control system;
- Assist in the preparation and follow up of cost-recovery bills in Quantum system.

**Provide administrative support to travel arrangements**:

- Assemble briefing materials and prepare power-point and other presentations;
- Prepare official invitations and drafting of meeting agenda for electronic dispatching to participants for different meetings /events;
- Make travel arrangements, including travel request, and claims according to travel policies
- Attend meetings, prepare minutes, and monitor follow up activities.

**Provide administrative support to the Unstereotype Alliance (UA), UAE National Chapter**
- Provide support and preparations for the UA monthly meetings;
- Coordinate the UA different groups on work progress and implementation based on their work plan;
- Prepare drafts presentations for UA groups monthly meetings;
- Prepare invoices to UA members and follow up on pending membership payments with UA members.

**Provide support to communications including social media**
- Support in coordinating UN Women social media activities in UAE
- Support in developing social media content for the regularly scheduled posts to promote UN Women
- Provide support in the drafting of press releases;
**Provide knowledge building and knowledge sharing**
- Provide administrative support to the operations team when required;
- Provide synthesis of lessons learnt and best practices related to programme management and finance;
- Compile lessons learnt and best practices in Administration.

**The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.**

**Competencies**:
**Core Values**:

- Respect for Diversity
- Integrity
- Professionalism

**Core Competencies**:

- Awareness and Sensitivity Regarding Gender Issues
-

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