Documentation Controller

1 week ago


Remote, United Arab Emirates AEG Power Solution Full time

The position
Manage the Project Document Control function to ensure that all documentation is properly controlled and maintained within the business for the Industrial team.

Main responsibility
- Provide an effective Project Document Control Service for documents, drawings and data, including all project procedures.
- Support the allocation of documents to the responsible persons in accordance with procedures.
- Set up and maintain distribution requirements.
- Ensure that all issued Project Deliverables are correct in accordance with document control procedures.
- Producing documents and reports for each Project Manager as required.
- Provide a complete administration function for the project.
- Create SDMR / VDRL (Supplier Document Master Register / Vendors document Register List) in collaboration with Project Manager and submit to Client for approval once scope of supply is agreed.
- Work closely with the Project Manager to ensure documents are executed in line with contractual requirements / dates by updating the SDMR / VDRL on a day to day basis to ensure agreed document delivery dates are achieved / maintained.
- Create document transmittals to maintain full traceability of all formal documents (listed in SDMR / VDRL), expedite document responses by requesting returned comments / approval, continue to monitor and expedite until acceptance is received by client and documents are closed within SDMR / VDRL.
- Input and manage all documents into the Project folder using the appropriate document reference, revision, review code, etc.
- Report overdue response details to Project Manager on a monthly / weekly basis, depending on agreed timescales.
- Act as the focal point for the receipt of all customer and 3rd party documentation as required for projects.

Qualifications and Requirements
- Good secondary education, appropriate further education.
- Projects / Sales office experience in a similar position in the Offshore / Industrial industry desirable.
- Proficient knowledge of Microsoft Word, Excel, Power Point, Outlook and Adobe Acrobat
- Experience of various document management packages and an understanding of how they work.
- Ability to successfully interface with various departments and personnel at all levels both internally and externally.
- Must be flexible, by providing support to Project Managers where necessary to facilitate the smooth execution of projects.
- Strong focus on client satisfaction.
- Excellent written and verbal communications.
- Excellent organisational and time management skills.
- Self-motivated and capable of operating with mínimal supervision.



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