Front Office Administrator

1 month ago

Dubai, United Arab Emirates Emerson Full time

**Front Office Administrator**

The Front Office Administrator plays a central role in managing reception operations and providing vital administrative support to Facilities Management. This position involves coordinating various tasks such as correspondence management, meeting and event coordination, courier services, safety compliance, documentation, and project audit assistance.

**In This Role, Your Responsibilities Will Be**:
**Reception and Communication Management**:

- Greet visitors, issue badges, and manage entry logs.
- Answer and direct incoming calls, addressing inquiries and requests.

**Meeting and Event Coordination**:

- Ensure meeting rooms are prepared and assist with event planning.
- Manage room reservations and coordinate changes as needed.

**Courier and Delivery Services**:

- Log incoming and outgoing couriers and coordinate deliveries.
- Manage internal delivery requests efficiently.

**Safety, Compliance, and Documentation**:

- Conduct safety inductions for visitors and provide necessary equipment.
- Ensure compliance with regulations and assist with internal and external inspections.
- Maintain accurate records of reception activities, deliveries, and Facilities record management.

**Facilities Projects and Audits Support**:

- Assist in coordinating Facilities projects and audits.
- Track schedules and maintain records to ensure smooth project implementation.

**Who you are**:

- Attention to detail, hard worker, proactivity, collaboration, and willingness to interact
- Ability to work under time pressure and multi-tasking
- Strong analytical skills and ability to tackle problem

**For this Role, You Will Need**:

- Bachelor's degree or equivalent experience preferred.
- Attention to detail and ability to work under pressure.

**Preferred Qualifications that Set You Apart**:

- Proven administrative experience in a corporate environment.
- Strong communication, organizational, and multitasking skills.

**Our offer to you**:
We recognize the importance of employee wellbeing and know that to do your best you have flexible, competitive benefit plans to meet you and your family’s physical, mental, financial, and social needs. We provide, a variety of medical insurance plans, Employee Assistance Program, tuition reimbursement, employee resource groups, recognition, and much more. Our culture prioritizes work-life balance and offers flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.

At Emerson, we are committed to encouraging a culture where every employee is valued and respected for their outstanding experiences and perspectives. We believe a diverse and inclusive work environment contributes to the rich exchange of ideas and diversity of thoughts, that encourage innovation and brings the best solutions to our customers.

The philosophy is fundamental to living our company’s values and our responsibility to leave the world in a better place. Learn more about our Culture & Values and about Diversity, Equity, & Inclusion at Emerson.

Our training programs and initiatives focus on end-to end development, from onboarding through senior leadership. We provide a wide range of development opportunities, including face-to-face and virtual training, mentorship, and coaching, project management, and on-the-job training.

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