Mep Secretary

6 days ago


Abu Dhabi, United Arab Emirates Al Gahazal Group Full time

ADMIN ASST

1. Handles & manage the reception’s day to day activities

2. Administer HR-related documentation, such as Offer Letters, Insurances, Personnel documents, etc.

3. Assist Accounts Dept. for Receivables / Petty cash posting, filing, etc. & other task as assigned

4. Manage office stationeries, Office repairs/Maintenance

5. Assist PRO in preparing documents for visa processing, offer letters, camp issues, medical insurances, etc.

6. Follow employee time sheets/attendance, file employee 201 files, leave records, etc

7. Employee Joining Form, Exit Process & Final Settlement & Relieving / handing over
- documents.

8. Job postings, shortlisting CVs, coordinating with recruitment agencies, scheduling interviews and testing.

9. Issuing offer letters and gathering required documents for visa processing.

10. Orienting new hired staff on policies, procedures and culture followed by the company.

11. Develop policies and procedures as needed

12. Assisting other departments for Secretarial and clerical functions.

13. Application of employee’s equivalencies, trainings, etc.

14. Updating company PQD

DOCUMENT CONTROLLER

1. A **Sr. Document Controller **possessing extensive knowledge of electronic data management systems, supplier document controls, electronic filing systems, final handover (Inc. codes and standards, and legislation) etc.

3. With strong personality to handle site team to obtain updated information regarding documents status and submissions.

4. Communicate and liaise with Project Teams, Suppliers/3rd parties. Effectively and accurately communicate relevant project information to the Management & project team

5. Monitor technical documents review and approval in accordance with agreed plan schedule

6. Monitoring of documentation progress in cooperation with the project in-charge

7. Maintain updated records of all approved documents and drawings and their distribution clearly.

8. Ensuring the use of standardised forms and templates

9. Set-up Projects folders and facilitate Project communication process

10. Strict follow -up on overdue documents and planned submissions for WIR, Letters, Shop Drawings, Material Submittals, etc)

11. Rigid follow-up to all sites for status of project documents WIR, Letters, Shop Drawings, Material Submittals

12. Strong Knowledge in Closed Out documentation procedures

13. Strong verbal skills to communicate with Suppliers and other entities

14. Ability to handle site team & obtain results as needed.

15. Establish and maintain the Master Document Register in cooperation with the Project team.

16. Process outgoing project documentations

17. Maintain and manage electronic and hard copy documents as required

18. Makes sure that controlled copies of latest approved documents and drawings are

19. Maintain updated records of all approved documents and drawings and their distribution clearly.

20. Managed proper issue of all technical documents, for reference purpose to the Management Staffs and other Technical staff within the company based on the demand

21. Safe custody of company letter head, stamps, Original Contract documents / Agreements of

all Projects & Confidential files.

22. Maintain the documents under safe custody without any damage or deterioration with easy traceability.

23. Manage all flows of documents either in electronic form or on paper support

24. Ensure Document Management accordingly to established procedures or standards

(documents numbering, formats, issuance, review, recording and archiving)

25. Other ad hoc Secretarial functions and other works assigned from time to time.

Please send your updated CV in WORD format with most recent photo to with salary expectation, Duration of Joining & Experience Certificate.

**Job Types**: Full-time, Permanent

**Salary**: From AED2,500.00 per month

**Experience**:

- administrative assistant: 3 years (preferred)


  • Mep Secretary

    17 hours ago


    Abu Dhabi, United Arab Emirates London Pools and Electromechanical Full time

    with UAE Experience preferably - good communication skills (English) - an arabic speaker is a plus - with an MEP(Mechanical, Electrical, Plumbing) related experience is a must - can join immediately - send CV **Salary**: AED2,000.00 - AED3,500.00 per month **Experience**: - secretary (MEP Related): 2 years (required)

  • Secretary

    7 months ago


    Abu Dhabi, United Arab Emirates London Pools and Electromechanical Full time

    Secretary to the CEO - Part time only. to report at least 2x a week only - with Bachelors degree - experience in an MEP or contracting company is preferred - skilled in MS Office Applications - willing to relocate to Abu Dhabi **Job Type**: Part-time **Salary**: AED2,000.00 - AED2,500.00 per month Ability to commute/relocate: - Abu Dhabi: Reliably...


  • Abu Dhabi, United Arab Emirates Al Ghazal International Holding Group LLC Full time

    **Working Experience & Skills**: - Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position preferably in MEP/ Construction sector - Full comprehension of office management systems and procedures - Excellent knowledge of MS Office - Proficiency in English - Exemplary planning and time management...


  • Abu Dhabi, United Arab Emirates Al Gahazal Group Full time

    Secretary to CEO ( Female Preferred) 1. Should have 4-5 years UAE experience in similar role in a MEP Contracting company 3. With strong personality 4. Communicate and liaise with Project Teams, Suppliers/3rd parties. Effectively and accurately communicate relevant project information to the Management & project team 5. Monitor technical documents review...

  • Executive Secretary

    7 months ago


    Abu Dhabi, United Arab Emirates Gulf HRA Management Consultancy LLC Full time

    We are looking for the Executive Sectery for urgent hiring with 3-5 years of experience in MEP Contracting/Construction Companies: Salary and all benefits will be provided as per UAE Law. **Salary**: From AED6,000.00 per month Ability to commute/relocate: - Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

  • Document Controller

    7 months ago


    Abu Dhabi, United Arab Emirates AL GHAZAL HOLDING Full time

    **Job Title: Jr. Documents Controller** **Job Summary**: As a Junior Document Controller in our MEP Contracting Company, your role is to assist in ensuring efficient document management and communication within the organization. Key responsibilities include: **Responsibilities**: - Collaborate with the site team to gather updated information on document...

  • Document Controller

    4 months ago


    Abu Dhabi, United Arab Emirates Trans Emirates Electrical & Mechanical Works LLC Full time

    An esteemed Electro Mechanical Company in Abu Dhabi is seeking a Document Controller, specifically targeting female candidates from the Philippines. The ideal candidate should possess a minimum of 3 years of experience in the MEP/construction field within the UAE. Interested applicants can send their resumes to **jobs4trans@gmail.com**.

  • Junior Accountant

    4 months ago


    Abu Dhabi, United Arab Emirates H S A Contracting Full time

    HSA Contracting, based in **Abu Dhabi** and specializing in **general contracting, fit-out, MEP, and IT projects**, is looking for a skilled **Accountant** to join our team! If you have expertise in **QuickBooks**, **VAT** and **Corporate Tax** management, and are proficient in **reconciling customer and supplier accounts**, managing **petty cash**, and...

  • Document Controller

    7 months ago


    Abu Dhabi, United Arab Emirates AL GHAZAL HOLDING Full time

    **Job Title: Jr. Documents Controller** **Job Summary**: As a Junior Document Controller in our MEP Contracting Company, your role is to assist in ensuring efficient document management and communication within the organization. Key responsibilities include: **Responsibilities**: - Collaborate with the site team to gather updated information on document...


  • Abu Dhabi, United Arab Emirates Red Sea Eagle Electromechanical Contracting LLC Full time

    * Female philipina who is Well versed on Microsoft office especially Excel word and outlook - **have contracting experience of at least 3 years by proven record on any previous construction company**: - Assistant to procurement officers by floating the inquiries to the suppliers. - Ready to join immediately **Job Types**: Full-time, Permanent Pay:...

  • Admin & HR Assistant

    7 months ago


    Abu Dhabi, United Arab Emirates Engineering Hub Full time

    **Job Title**: HR & Admin Assistant **Job Type**: Full-time We are looking for a highly organized and proactive HR & Admin Assistant to join our team. The HR & Admin Assistant will play a crucial role in ensuring the smooth operation of our office and human resources department. This role involves a wide range of responsibilities, from administrative tasks...

  • Document Controller

    4 months ago


    Abu Dhabi, United Arab Emirates TOP DEVELOPERS INVESTMENT CORPORATE MANAGEMENT LLC Full time

    He/she should have a basic understanding of construction projects and documentation system - Establishing a uniform document/drawing numbering system while adhering to company norms and requirements - Some companies have their templates. He should understand and follow those specific Document Templates Systems. - In charge of project folder setup, folder...

  • Document Controller

    7 months ago


    Abu Dhabi, United Arab Emirates AL GHAZAL INTERNATIONAL HOLDING Full time

    **Post: Sr. Document Controller in MEP Contracting Company** Ø Qualification**:Bachelor’s Degree / Master** Ø Experience: 5- 8 years Ø IMMEDIATE JOINING Ø **Software Skills**:Advanced user MS-Office suite and Document Management Systems such as Aconex & EDMS, adobe photoshop, Primavera, Adobe Acrobat, Outlook, PowerPoint and Project Ø **UAE...