Mep Secretary
6 days ago
ADMIN ASST
1. Handles & manage the reception’s day to day activities
2. Administer HR-related documentation, such as Offer Letters, Insurances, Personnel documents, etc.
3. Assist Accounts Dept. for Receivables / Petty cash posting, filing, etc. & other task as assigned
4. Manage office stationeries, Office repairs/Maintenance
5. Assist PRO in preparing documents for visa processing, offer letters, camp issues, medical insurances, etc.
6. Follow employee time sheets/attendance, file employee 201 files, leave records, etc
7. Employee Joining Form, Exit Process & Final Settlement & Relieving / handing over
- documents.
8. Job postings, shortlisting CVs, coordinating with recruitment agencies, scheduling interviews and testing.
9. Issuing offer letters and gathering required documents for visa processing.
10. Orienting new hired staff on policies, procedures and culture followed by the company.
11. Develop policies and procedures as needed
12. Assisting other departments for Secretarial and clerical functions.
13. Application of employee’s equivalencies, trainings, etc.
14. Updating company PQD
DOCUMENT CONTROLLER
1. A **Sr. Document Controller **possessing extensive knowledge of electronic data management systems, supplier document controls, electronic filing systems, final handover (Inc. codes and standards, and legislation) etc.
3. With strong personality to handle site team to obtain updated information regarding documents status and submissions.
4. Communicate and liaise with Project Teams, Suppliers/3rd parties. Effectively and accurately communicate relevant project information to the Management & project team
5. Monitor technical documents review and approval in accordance with agreed plan schedule
6. Monitoring of documentation progress in cooperation with the project in-charge
7. Maintain updated records of all approved documents and drawings and their distribution clearly.
8. Ensuring the use of standardised forms and templates
9. Set-up Projects folders and facilitate Project communication process
10. Strict follow -up on overdue documents and planned submissions for WIR, Letters, Shop Drawings, Material Submittals, etc)
11. Rigid follow-up to all sites for status of project documents WIR, Letters, Shop Drawings, Material Submittals
12. Strong Knowledge in Closed Out documentation procedures
13. Strong verbal skills to communicate with Suppliers and other entities
14. Ability to handle site team & obtain results as needed.
15. Establish and maintain the Master Document Register in cooperation with the Project team.
16. Process outgoing project documentations
17. Maintain and manage electronic and hard copy documents as required
18. Makes sure that controlled copies of latest approved documents and drawings are
19. Maintain updated records of all approved documents and drawings and their distribution clearly.
20. Managed proper issue of all technical documents, for reference purpose to the Management Staffs and other Technical staff within the company based on the demand
21. Safe custody of company letter head, stamps, Original Contract documents / Agreements of
all Projects & Confidential files.
22. Maintain the documents under safe custody without any damage or deterioration with easy traceability.
23. Manage all flows of documents either in electronic form or on paper support
24. Ensure Document Management accordingly to established procedures or standards
(documents numbering, formats, issuance, review, recording and archiving)
25. Other ad hoc Secretarial functions and other works assigned from time to time.
Please send your updated CV in WORD format with most recent photo to with salary expectation, Duration of Joining & Experience Certificate.
**Job Types**: Full-time, Permanent
**Salary**: From AED2,500.00 per month
**Experience**:
- administrative assistant: 3 years (preferred)
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