Mall Administration Coordinator

2 weeks ago


Abu Dhabi, United Arab Emirates Vindico Global Full time

**Role: Mall Administration Coordinator (Arabic)**

**Location: Dubai**

**Reporting to: Manager Operations**

**Primary Objectives**:

- Manage all administrative tasks related to Shopping mall coordinating with retailers, tenants, suppliers, various internal teams such as operations, leasing, finance and legal
- Handle all queries and complaints from Tenants when received in the Mall and through customer service. Ensure forwarding the same to the concerned department, including follow up for timely resolution as per established Mall policies and procedures.
- Handle all tenants requests concerning to NOCs, permits etc., and ensure that it is processed on a timely basis for issuance.
- Prepare and issue tenant notices, circulars, warning and penalty notice as advised by mall manager. Follow-up on tenant communications till completion
- Prepare PR / LPOs for various operational requirements and ensure its tracking and follow up with the concerned department for timely procurement.
- Prepare Lease Agreement for the tenants shops, ATMs, Kiosks, etc in coordination with legal department. Follow up with tenants for timely signature, payments.
- Ensure that all signed agreements and payments (full rental cheque) is received from tenants are filed in a proper manner.
- Manage all documentation related to mall management and leasing operations
- Assist the Senior / Manager Operations in the preparation of the annual Budget for the assigned Centre. Follow up on the budget phasing plan and prepare an update budget phasing follow up sheet for onward submission to the Mall Management on a periodic basis.
- Ensure that the budget file and related supporting documents are maintained throughout the year in order to facilitate the preparation of annual budget.
- Ensure finding of the Audit process is implemented within the agreed timeline.
- Issue on regular basis tenant's circulars, monthly coordinators roster, weekly minutes of operations team meeting, contractors' / tenants fit-out requirements, Dubai Municipality packages, approval/non-approval of tenants' requests etc.
- Provide all necessary data/reports on a periodic basis pertaining to Centre operations to the Senior / Manager Operations for review, resolution of issues and prompt decision making.
- Manage office supplies and all other inventory related to mall offices to ensure smooth functioning of the mall operations and management offices
- Ensure compliance with the company Code of Conduct, Departmental policies and HR Policies and Procedures at all times.

**Prerequisite Skills**
- Bachelor’s degree.
- Minimum 2 - 4 years of work experience in administrative roles in a large organization, preferably in a reputed Retail / Large Shopping centre in GCC or abroad.

Knowledge & Skills:

- English & Arabic writing and reading are essential. preferably Arab national.[MK1]
- Spoken language in English and Arabic and knowledge of other languages is an asset.
- Good Administrative Skills
- Computer Skills: MS Office knowledge,
- Highly customer service oriented.
- Pleasant personality and active.

[MK1]Added this for your review

**Salary**: AED3,000.00 - AED5,000.00 per month

Ability to commute/relocate:

- Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Mall Admin: 2 years (required)

**Language**:

- Arabic (required)



  • Abu Dhabi, United Arab Emirates PRO LINK MEDICAL EQUIPMENT TRADING L.L.C Full time

    **Responsibilities for Administrative Coordinator** - Provide assistance to staff, managers, and senior-level officers as needed - Create, prepare, and deliver reports to various departments - Receive and forward communications to different staff and departments - Organize meetings and meeting schedules for each department - Coordinate with human resources...


  • Abu Dhabi, United Arab Emirates AL MUTHALATH AL SHARQI HOLDING Full time

    **Company Description**:Al Muthalath Al Sharqi Holdings is a dynamic and rapidly growing organization based in Abu Dhabi, UAE. Committed to excellence in various business sectors, we take pride in our dedication to innovation, quality, and employee development. **Role Description**:We are currently seeking an enthusiastic and detail-oriented Administrative...


  • Abu Dhabi, United Arab Emirates Talent Full time

    Responsibilities• Managing office supplies and equipment, ensuring proper stocking and maintenance.• Coordinating and scheduling meetings, appointments, and travel arrangements for employees.• Handling incoming and outgoing communications, including emails, phone calls, and mail.• Assisting with the preparation and dissemination of internal and...


  • abu dhabi, United Arab Emirates Mediclinic Full time

    Clinic Manager Jobs in Abu Dhabi | Mediclinic Reem Mall JobsDescription:To manage and monitor Clinic operations and enhance the Clinic service offering by building a strong referral base aimed at sustainable business growth and developmentJob Responsibilities:Effectively and efficiently manage the teamManage all financial processes and practices within the...


  • Abu Dhabi, United Arab Emirates Hill International Middle East Limited Full time

    The Project Administrator reports directly to the Project Director and is primarily responsible for the flow of information to and from the Project Director, the Hill team, and the Employer. The Project Administrator will organize, maintain, and record project meetings to suit the project weekly and monthly cycle. The Project Administrator is also...


  • Abu Dhabi, United Arab Emirates Hill International Middle East Limited Full time

    The Project Administrator reports directly tothe Project Director and is primarily responsible for the flow ofinformation to and from the Project Director, the Hill team, andthe Employer. The Project Administrator will organize, maintain,and record project meetings to suit the project weekly and monthlycycle. The Project Administrator is also responsible for...


  • Abu Dhabi, United Arab Emirates Al Mazroui Full time

    1. Minimum of 5 years of experience in a Sales Administrator/Coordinator role preferably within a manufacturing environment. - In-depth knowledge of sales processes and procedures within a factory environment. - Familiarity with inquiry registration and project record keeping - Experience in handling pricing and quotation processes - Ability to prepare...


  • abu dhabi, United Arab Emirates SERCO Full time

    Interface with senior management within Serco and externally in a professional, effective manner Provide assistance in the scheduling of meetings and appointments, maintenance of files and records, data updating, preparation of various correspondences and business reports Provide assistance in in preparing materials for presentations including...


  • Abu Dhabi, United Arab Emirates SERCO Full time

    Interface with senior management within Serco and externally in a professional, effective mannerProvide assistance in the scheduling of meetings and appointments, maintenance of files and records, data updating, preparation of various correspondences and business reportsProvide assistance in in preparing materials for presentations including proofreading &...


  • Abu Dhabi, United Arab Emirates HPT Full time

    Male Area Coordinator - Arabic We are looking for a well experienced and skilled AREA COORDINATOR for our company located in United Arab Emirates. Minimum 2 years’ experience in this field. Skills Required - Evaluate employee performance and implement staff development plans. - Project a positive attitude and act as the role model for staffs. - Conduct...

  • Administrator

    4 weeks ago


    Abu Dhabi, United Arab Emirates Bramwell and partners real estate Full time

    As an Administrator in our real estate company based in Abu Dhabi, you will play a crucial role in ensuring the smooth operation of our office and supporting our team in delivering exceptional service to our clients. This multifaceted role requires a proactive, organized, and detail-oriented individual who can handle various administrative tasks...


  • abu dhabi, United Arab Emirates SERCO Full time

    Interface with senior management within Serco and externally in a professional, effective mannerProvide assistance in the scheduling of meetings and appointments, maintenance of files and records, data updating, preparation of various correspondences and business reportsProvide assistance in in preparing materials for presentations including proofreading &...


  • Abu Dhabi, United Arab Emirates hpt Full time

    Male Arabic Area Coordinator We are looking for a well experienced and skilled AREA COORDINATOR for our company located in United Arab Emirates. Minimum 2 years’ experience in this field. Skills Required - Evaluate employee performance and implement staff development plans. - Project a positive attitude and act as the role model for staffs. - Conduct...


  • Abu Dhabi, United Arab Emirates Talent Pal Full time

    **Job Summary.** We are looking for an organized, analytical Administrative Coordinator, with exceptional communication and problem-solving skills to handle office duties and admin-related operations. In this role, you will field interdepartmental communications, utilize the company's ERP system and oversee all administrative tasks for the Operations team...


  • Abu Dhabi, United Arab Emirates NYTROGIN Full time

    Administrative Support The Administrative Coordinator developsand coordinates logistics for ARC events such as the Academic MajorsFair and ARC Open house and works with all required offices includingFinance, Procurement and Events. In addition, the role handles all day -to-day administrative tasks including ordering supplies and booking meeting rooms.The...

  • Administrator

    3 weeks ago


    Abu Dhabi, United Arab Emirates Moon Link Building Contracting L.L.C Full time

    Key Responsibilities:- Coordinating administrative activities, such as scheduling meetings and maintaining calendars.- Assisting with the preparation of reports, presentations, and correspondence.- Handling incoming and outgoing communications, including phone calls and mail.- Organizing and maintaining paper and electronic files and records.


  • Abu Dhabi, United Arab Emirates EDSC Full time

    Female, not more than 30 years old - Minimum 2 years' experience in UAE in the same position - Proven experience in writing and preparing proposals - Able to generate project reports and presentation from scratch - With experience in project submittal, tendering, or bidding - Excellent communication skill (speak and write) - Directly coordinate with...


  • Abu Dhabi, United Arab Emirates Address Point Properties Full time

    **Overview**: **Responsibilities**: - **Administrative Support**: Provide administrative assistance such as managing calendars, scheduling appointments, arranging meetings, and handling correspondence. - **Real Estate Assistance**: Assist real estate agents and brokers with various tasks including preparing listing materials, drafting contracts,...


  • Abu Dhabi, United Arab Emirates Abu Dhabi Islamic Bank Full time

    Administrative Assistant **Role : Administrative Assistant** **Location : Abu Dhabi - H Q. Internal Shari'a Audit Group "ISAG"** **Role Purpose**: **Assist the Head of Internal Shari'a Audit Group in secretary-administration issues for Group "ISAG".** **Key Accountabilities of the role** - **Implementing instructions and directives issued by the ISAG Head...


  • Abu Dhabi, United Arab Emirates Energy Plus Fitness Club Full time

    Exciting Job Opportunity for an Administrative Assistant at Energy Plus. Are you an organized and proactive individual who pays attention to detail? We are seeking a dynamic Administrative Assistant to join our team. **Responsibilities**: - Process reports and assist Front of House team with data processing - Ensure data integrity and support other...