Accountant & Administrative Assistant
4 months ago
**Position Overview**:
We are looking for a skilled and detail-oriented Accountant & Administrative Assistant to manage our financial operations, oversee inventory control, and provide administrative support. This dual role will require you to handle day-to-day accounting tasks, assist in various administrative duties, and manage inventory forecasting to ensure smooth operations.
**Key Responsibilities**:
**_ Accounting & Finance_**:
- Maintain accurate financial records, including accounts payable, receivable, and general ledger.
- Prepare and process invoices, payments, and payroll.
- Conduct monthly, quarterly, and annual financial reporting.
- Monitor budgets, cash flow, and bank reconciliations.
- Ensure compliance with UAE tax regulations (VAT) and file tax returns timely.
- Assist in financial planning, analysis, and forecasting to support business growth.
- Provide cost analysis and help in optimizing expenses related to inventory, labor, and services.
**_ Inventory Control & Forecasting_**:
- Maintain accurate inventory records and ensure stock levels are well-managed.
- Monitor inventory levels for grooming products, retail items, and supplies across in-store and mobile units.
- Conduct regular stock checks and audits to ensure accuracy and avoid shortages or overstocking.
- Analyze sales trends and customer demand to forecast future inventory needs.
- Place orders with suppliers in a timely manner to prevent stockouts while avoiding overstock.
- Collaborate with vendors to ensure timely delivery and cost-effective purchasing.
- Report on inventory metrics and work with management to adjust forecasts as needed based on market trends or business changes.
**_ Administrative Duties_**:
- Manage client appointments and handle scheduling for mobile grooming units and in-store services.
- Maintain customer relationship management (CRM) system and ensure smooth communication with clients.
- Handle order processing and shipment coordination for products.
- Assist in preparing reports, presentations, and correspondence as needed.
- Support marketing activities, including promotions and customer engagement.
- Assist with internal communication and coordination between different teams.
**Qualifications**:
- Bachelor's degree in Accounting, Finance, or a related field.
- Minimum of 2 years of experience in accounting, inventory management, or administrative roles.
- Familiarity with accounting software.
- Strong knowledge of UAE tax laws and regulations (VAT).
- Excellent organizational and time management skills.
- Experience in inventory control and demand forecasting.
- Strong customer service and communication abilities.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Ability to multitask and handle multiple responsibilities effectively.
**Preferred Skills**:
- Experience working in retail or service-oriented industries, preferably in the pet industry.
- Knowledge of inventory management software.
- Familiarity with basic marketing and social media engagement strategies.
- Understanding of sales forecasting methods.
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