Property Maintenance Administrator

3 months ago


Dubai, United Arab Emirates Unified Real Estate Full time

**Job Overview**:
**Responsibilities and Duties**:

- Manage all incoming maintenance requests from tenants, maintain strong communication with tenants.
- Create maintenance schedule for the daily jobs, and where applicable schedule appointment with the tenant.
- Delegate maintenance jobs to relevant technician and follow-up for timely closure of the maintenance complaints.
- Develop a strong working relationship with the maintenance team, and watchmen to ensure delegated tasks are completed most effectively.
- Create a Preventive Maintenance schedule for each property, and ensure implementation of relevant maintenance tasks.
- Manage all Annual Maintenance Contracts, conduct timely renewal of contracts with Suppliers and ensure supplier quality and price competitiveness.
- Ensure timely renewal of all government authority approvals (Civil Defense, Municipality, Elevators, CCTV etc.)
- Ensure renewal of Property insurance policies.
- Create weekly / monthly maintenance reports to provide a top-level overview to the manager about the ongoing operations.
- Schedule final move out inspection in coordination with the property management executives.
- Follow up with the Maintenance team to prepare the final move out report, send to customer and submit to accounts for final settlement.
- Send professional quotations with complete job description to potential customers, issue tax invoice as required.
- Follow up for advance and pending payments, for new and completed maintenance jobs.
- Collect receipts from the maintenance team, and prepare weekly petty cash reconciliation report for submission to accounts.
- Collect service reports from the maintenance team, ensure the service reports are properly filled out, then submit to accounts.
- Create a list of preferred suppliers, and freelance technicians for jobs that require outsourced resources.
- Take the lead in Identifying potential renovations, repairs and maintenance requirements in properties.
- Call tenants on a random basis on completion of jobs to get feedback from tenants on the quality of work, overall satisfaction etc.

**Essential requirements**:

- Fluency in Written and Spoken English and Spoken Urdu/Hindi will be an advantage.
- Should be highly proficient in Microsoft Word and Excel.
- Should have at least 2-5 Years full time experience in a maintenance services setup.
- Work will be based in Dubai.

**Compensation**:

- Aed 4000/- to Aed 5000/
- Health Insurance
- Annual Leave as per UAE Labor Law
- Annual Ticket allowance to Home Country

Pay: AED4,000.00 - AED5,000.00 per month


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