Procurement & Compliance Coordinator, Mena
1 month ago
We are seeking a motivated and detail-oriented Procurement and Compliance Coordinator to join our team. You will support the procurement function, assist with legal documentations, ensure compliance with relevant regulations, and handle related administrative tasks for client servicing team.
**Primary Duties and Responsibilities**
Procurement Support:
- Assist in the procurement process, including supplier identification, evaluation, and negotiation.
- Collaborate with senior team members to review and analyze purchasing requirements, ensuring timely and cost-effective procurement of goods and services.
- Maintain accurate procurement records and databases.
- Research new suppliers / Prepare Reports with data and feedbacks.
- Document Controls for Procurement [Archiving / Filing / Share Drive / Trackers]
- Support with supplier quotations / order forms / portal registrations.
- Update the Vendors Database Files
Compliance and Legal Documentation:
- Assist in drafting legal documents when needed (external consultants (EC)/ Vendor / Freelancer contracts, NDAs, MCA & SOWs, etc.]
- Support with External Consultants reporting [Updating EC Tracker based on the new EC agreements and amendments]
- Follow ups [EC Follow ups, contract follow ups, etc.]
- Archiving /Updating the Share Drive with all fully signed or related documents [Client Contracts, EC Contracts, Vendor/Supplier/ Freelancer contracts, NDAs, MCA / SOWs, Terminations, etc.]
- Conduct research to ensure compliance with applicable laws, regulations, and company policies [as needed].
- Assist in the implementation and monitoring of compliance programs and procedures.
Administrative Tasks / Client Service Admin (CSA):
- Provide general administrative support to the procurement and compliance team, including managing documentation, filing, and organizing records.
- Prepare reports, presentations, and other materials as required.
- Assist in data analysis and report generation to support the functions.
- Support with CAF and CAF tracker [New CAFs, Signed CAFs, Cancelled CAFs, Updated CAFs, etc.]
- Assist with preparing and updating Costing Proposal / Quotations
- Other admin tasks [Bond collection and delivery, contract collection and delivery, etc.]
- Bond Reporting [Bond deliveries / collections / returns or recoveries / Tracker]
- Printing, scanning as per requirements and renaming the files for proper archiving.
Communication and Coordination:
- Collaborate with internal stakeholders, such as finance, legal, and operations teams, to ensure smooth procurement processes and seek to resolve any issues that may arise.
- Liaise with external vendors and suppliers, maintaining positive and professional relationships.
- Assist in coordinating and scheduling meetings, maintaining calendars, and managing correspondence.
AD-Hocks Assignment/reports:
As per the Direct Manager’s requests
**Requirements**:
- Bachelor's degree in business administration, business law, or equivalent.
- 0-2 years of experience in a similar role.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
- Basic understanding of legal and compliance principles
- Arabic language proficiency will be a plus.
- Excellent writing and verbal communication skills
- Research skills
- Ability to multitask and work under pressure in a fast-paced environment.
- Excellent organization and time management skills, strong attention to detail
- Initiative skills
- Teamwork skills
- Ability to be flexible, resilient and solution oriented.
- Service-orientated attitude, proactive thinker, information seeker.
- Must reside in Dubai
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