Administrative Assistant
6 months ago
**Responsibilities**
- Handle and coordinate active calendars
- Schedule and confirm meetings
- Ensure file organization based on office protocol
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Supports team by performing tasks related to organization and strong communication.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.
- Contributes to team effort by accomplishing related results as needed.
- Available to work 6 days a week and ok to long working hours if needed.
- looking for someone who has the experience and industry knowledge of Trading, Wholesale, or Family Business.
**Administrative Assistant Skills and Qualifications**:
- Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- Managing Processes
- Organization
- Good Coordinator
- Professionalism
- Problem Solving
- Supply Management
- Verbal Communication
**Qualifications**
- Bachelor's degree or equivalent experience
- Strong interpersonal, customer service, and communication skills
- Ability to multitask
- Proficient in Microsoft Office suite (Tally ERP9 will be an advantage)
- Self / Independent Visa will be an advantage.
Pay: AED2,500.00 - AED5,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- administrative assistant: 3 years (preferred)
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