Internship - Legal Administration and Data Entry

2 months ago

Dubai, United Arab Emirates Emirates Nature-WWF Full time

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Key Responsibilities

1. Data Compilation and Submission:

- Collaborate with internal team members to gather required data.
- Compile and submit data for reporting or for requesting approvals, NOCs, or permits from relevant ministries or local authorities.
- Utilize service platforms such as Tamm to process submissions efficiently.
- Ensure all submissions are accurate, complete, and comply with relevant regulatory requirements and guidelines.

2. Reporting:

- Generate and provide regular reports to ministries and local authorities upon request.
- Assist in preparing statistical and analytical reports to support organizational objectives.

3. Communication:

- Correspond with ministries and local authorities regarding data submissions and request statuses.
- Communicate effectively with internal and external stakeholders in both English and Arabic when needed.
- Schedule and conduct weekly meetings with Legal Counsel to provide updates on progress and status.
- Prepare weekly meeting agendas outlining discussion points.
- Prepare weekly progress reports summarizing completed and ongoing tasks.
- Document meeting minutes, capturing discussions, decisions, and action items.
- Schedule meetings with internal and external stakeholders as needed.
- Prepare meeting agendas outlining discussion points.

4. Compliance and Data Integrity:

- Adhere to data privacy and confidentiality policies.
- Maintain data integrity through regular verification and updates.
- Stay informed about updates to regulations and guidelines related to data submission and reporting.

5. Legal Coordination and Meeting Management:

- Save and organize agreements (including internal versions, external versions, and execution versions) within their respective online folders such as Box.
- Share the saved agreements with the relevant team members when needed.
- Conduct minutes of meetings for every legal meeting and share them with internal or external stakeholders.

Experience and Skills

1. Work Experience:

- Ideally 1 year of experience in a related field, such as legal coordination, contract management, or compliance.

2. Language Skills:

- Proficiency in both English and Arabic (written and spoken) with the ability to understand and interpret legal documents in both languages.

3. Technical Skills:

- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Knowledge of online document storage systems such as Box.
- Familiarity with data entry software and databases is a plus.

4. Soft Skills:

- Exceptional attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- Proactive and able to take initiative.
- Confidentiality and professionalism in handling sensitive information.

5. Other Requirements:

- Ability to work independently and as part of a team.
- Eagerness to learn and adapt to new systems and processes.

Required Qualifications
- Bachelor’s degree in Law (LLB)

Competencies

**Emirates Nature-WWF Focus**:Acts as a member of Emirates Nature-WWF, placing higher priority on Emirates Nature-WWF goals than own goals and anticipating the effects of own area’s actions on others to ensure holistic Emirates Nature-WWF outcomes.

**Delivering Quality Outcomes**: Establishes stretch goals, plans, using best judgment and takes responsibility for planning to and delivering on outcomes.

**Building Working Relationships**: Builds collaborative relationships.

**Communicating Effectively**: Uses appropriate means of communication to convey messages, seeks input from others and ensures understanding.

**Managing Resources**:Makes the right judgments based on financial and resource availability.

Working Relationships
- **Internal**: Works with all units within the organization.
- **External**: Works with local government agencies and regulators.

**Value**

**Behavior Description**

**Innovation**
- Impact driven
- Balance between proactivity and reactivity
- Plan but not over-plan
- Implement innovatively with a future driven mindset
- Being courageous
- Embedding MTP with impact at scale

**Experiment & Solution Driven**
- Embrace decision making process based on adaptive management.
- Ensure all changes in decisions do not move away from original goal and MTP.

**Adaptability**
- Entrepreneurial
- Keeping to the ambition/vision/goal and MTP.
- Ensure we are meeting the plan to achieve goals whilst adapting tactical plans along the way

**Together We’re Stronger**
- Working together as a matrix organization to implement strongly

**Integrity & Trust**
- Be confident
- Believe in success
- Retain high level of ethics

Additional information

Emirates Nature-WWF is an equal opportunity employer. We welcome diversity in the workplace and offer a flexible and diverse place of employment.
- Emirates Nature-WWF staff participate wholeheartedly in general activities and events that require the full support and participation of all staff members, w

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