Project Coordinator in Interior Fitout
3 months ago
**Key Responsibilities**:
- Analyze project drawings, specifications, and other documents to prepare detailed cost estimates.
- Coordinate with the project management team, suppliers, and subcontractors to gather accurate cost information.
- Prepare and submit detailed, itemized estimates for client approval.
- Review and update estimates as project designs evolve.
- Follow up regularly with sales, docs, design, operations and finance to ensure that all submissions are made on time and approvals are obtained without delay.
- Ensure that samples are submitted to projects from inside sales team within the time frame.
- Prepare a **Project coordination matrix** and ask corresponding engineers to schedule the works.
- **Schedule the works** of all sites in line with the plan
- Get approval for **a timeline of each work schedule **from the director and release it to the project engineers for strict adherence.
- Receive a copy of the signed **site visit report** from the survey team, any variation needs to be discussed with the Project Engineers and Design team
- Receive signed **site clearance report** from project engineers before scheduling the works
- Notify the client or contractors if any delay happens in site clearance
- **Receive Estimation** from the site inspection team, receive approved **Material list** from the project engineers, review and pass on to accounts for approval with comments
- Day-to-day interaction with project engineers to observe work progress at site to update site clearance status, and notify management regarding any delay at the site
- Quality check at site prior to IRs that all work has been done per company standards and guidelines.
- Obtain an approved copy of **IR** from engineers at each stage of inspections
- Monitor that work is completed on time, and if ever any uneven incidents happen, notify management on a daily basis
- Update start and finish dates of each module of a project while the team executes work at the site
- Inform documentation staff and design crew on as-built drawings to ensure that the submittals are on time for submissions.
- Capable of shouldering responsibility of project management and taking timely actions.
- Coordination skills all activities to ensure the completion of projects on time and within budget.
- Experience in AutoCAD.
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