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Receptionist/secretary
3 weeks ago
We are hiring **Receptionist / Secretary** to join our team in Real Estate company located in Sharjah.
**Duties and Responsibilities**:
Administrative Support:
- Organize and maintain physical and digital files, records, and documents.
- Prepare and distribute reports, memos, and other business-related documents.
- Assist in creating and editing presentations, spreadsheets, and other data-related tasks.
- Coordinate travel arrangements and manage travel-related expenses.
- Scheduling and Coordination:
- Manage the executive's calendar by scheduling appointments, meetings, and conferences.
- Coordinate and arrange logistics for meetings, including reserving meeting rooms, equipment, and refreshments.
- Prepare meeting agendas and provide necessary documents and materials to participants.
- Record minutes and maintain accurate records of meetings as required.
**Customer Service**:
- Greet and assist visitors, clients, and customers in a professional and friendly manner.
- Respond to inquiries from clients or redirect them to the appropriate person.
- Assist in handling customer complaints or issues, ensuring prompt resolution.
**Data Management**:
- Maintain and update the customer database with accurate and relevant information.
- Assist in generating sales reports, analyzing data, and preparing presentations.
- Support the sales team by inputting customer orders and tracking sales leads.
**Office Management**:
- Order and maintain office supplies, ensuring availability and proper inventory management.
- Coordinate with vendors and service providers for office equipment maintenance and repairs.
- Assist in the coordination of company events and functions.
**Confidentiality**:
- Maintain strict confidentiality of sensitive information, such as client details and company strategies.
- Ensure compliance with data protection regulations and internal policies.
**Skills and Qualifications**:
- High school diploma or equivalent
- **Proven experience as a secretary, administrative assistant, or similar role in Real Estate Company.**:
- Proficient in using office software (e.g., Microsoft Office suite) and general computer skills.
- Excellent organizational and time management skills.
- Strong communication skills, both verbal and written.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy in work.
- Professional and friendly demeanor.
- Discretion and respect for confidentiality.
- Fluent in English
- Arabic is a plus
Pay: AED3,500.00 - AED4,000.00 per month
Application Question(s):
- Are u available to join immediately?
- Do you have experience to work with Real Estate Company in UAE?
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