Intern -event Transporation Coordinator

5 months ago


Dubai, United Arab Emirates Strategic Marketing & Exhibitions Full time

Event Transportation Coordinator for VIPs, Key Speakers, and delegations involves several crucial tasks to ensure smooth and efficient transportation logistics. Here is a detailed list of responsibilities:
1. VIP and Key Speaker Transportation:

- Arrange transportation for VIPs and Key Speakers, ensuring it aligns with their preferences and schedules.
- Coordinate with a reputable car agency to secure high-end vehicles for VIP transportation and to receive and welcome the guests
- Provide detailed itineraries to drivers, including pick-up and drop-off locations, and any specific requests or instructions.

2. Delegation Coordination:

- Liaise between the car agency and the delegation to confirm transportation details.
- Collect and confirm travel details from all delegation members, including arrival and departure times, flight information, and accommodation details.
- Ensure all transportation arrangements meet the requirements and expectations of the delegation.

3. Communication Management:

- Serve as the main point of contact between the car agency and event organizers.
- Provide clear and timely communication to VIPs, Key Speakers, and delegation members regarding transportation details.
- Address any concerns or special requests from guests and provide solutions promptly.

4. Site Visits and Gala Dinner Transportation:

- Coordinate with bus services for site visits, ensuring timely and comfortable transportation for attendees.
- Confirm bus schedules, routes, and pick-up/drop-off locations for site visits.
- Organize transportation logistics for the gala dinner, coordinating pick-up times and locations for all guests.


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