Office Manager

5 days ago


Dubai, United Arab Emirates Prime Wellness Training Institute Full time

Prime Wellness Training Institute Center is seeking an Office Manager with 2 years experience in the Training Institute to oversee administrative operations and ensure the smooth functioning of our facility. The Office Manager will play a pivotal role in maintaining organizational efficiency, managing administrative tasks, and providing exceptional support to staff, clients, and visitors.

**Responsibilities**:
**Administrative Management**:

- Oversee daily administrative operations, including managing schedules, coordinating meetings, and handling correspondence.
- Maintain office policies and procedures, ensuring compliance with company standards.
- Develop and implement efficient filing systems to facilitate organization and retrieval of documents.

**Office Logistics**:

- Manage office supplies inventory and place orders as necessary.
- Coordinate facility maintenance and repairs, ensuring a safe and functional working environment.
- Liaise with vendors, contractors, and service providers to address facility-related issues promptly.

**Financial Management**:

- Assist with budgeting, expense tracking, and financial reporting.
- Process invoices, expense reimbursements, and payroll in a timely manner.
- Collaborate with accounting personnel to reconcile accounts and resolve discrepancies.

**Human Resources Support**:

- Assist with recruitment efforts, including posting job vacancies and scheduling interviews.
- Maintain employee records, including attendance, leaves, and performance evaluations.
- Facilitate new hire onboarding and training processes.

**Client and Visitor Relations**:

- Serve as the primary point of contact for clients, visitors, and vendors, providing courteous and professional assistance.
- Coordinate appointments, tours, and meetings, ensuring a positive experience for all visitors.
- Address inquiries and resolve issues promptly, demonstrating excellent communication and interpersonal skills.

**Data Management and Reporting**:

- Maintain accurate records and databases, including client information, attendance logs, and facility usage.
- Prepare regular reports on key metrics and performance indicators for management review.

**Compliance and Quality Assurance**:

- Ensure compliance with regulatory requirements, industry standards, and company policies.
- Implement quality assurance measures to uphold service excellence and customer satisfaction.

**Qualifications**:

- Bachelor's degree in Business Administration, Management, or related field preferred.
- Proven experience in office management or administrative roles, with a track record of success.
- Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills, with a keen attention to detail.
- Knowledge of basic accounting principles and experience with financial management tasks.
- Ability to work independently, exercise sound judgment, and handle confidential information with discretion.
- Prior experience in healthcare, wellness, or training industry is a plus.

**Salary**: AED5,000.00 - AED6,000.00 per month

Ability to Commute:

- Dubai (required)

Ability to Relocate:

- Dubai: Relocate before starting work (required)


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