Document Controller
1 month ago
**Job Summary**:
The Document Controller is responsible for managing and maintaining all documents and records within the organization. This role ensures that documents are easily accessible, securely stored, and properly tracked throughout their lifecycle. The Document Controller also enforces compliance with company policies and industry standards regarding document management.
**Key Responsibilities**:
- **Document Management**:
- Receive, sort, and organize documents, ensuring accuracy and completeness.
- Maintain and update document databases, both physical and electronic, ensuring documents are stored in an organized and accessible manner.
- Track document versions, revisions, and approvals, ensuring that only the latest versions are in circulation.
- **File and Record Keeping**:
- Create and maintain a comprehensive filing system for easy retrieval of documents.
- Archive and store documents according to company standards and legal requirements.
- Ensure documents are protected from unauthorized access and are securely stored.
- **Document Control Processes**:
- Implement and maintain document control procedures, ensuring compliance with industry regulations and company policies.
- Distribute documents to relevant stakeholders and departments as needed.
- Manage document workflow, including processing, review, and approval of various records.
- **Collaboration and Coordination**:
- Liaise with project managers, engineers, and other departments to gather, organize, and distribute documents.
- Provide support to team members in accessing and understanding documentation.
- Ensure timely distribution of project documents to stakeholders.
- **Compliance and Quality Assurance**:
- Ensure all documents meet company standards and quality requirements before distribution.
- Conduct regular audits of the document management system to identify and resolve discrepancies.
- Stay up-to-date with industry best practices and regulations regarding document control.
- **Reporting**:
- Generate regular reports on document status, version control, and document compliance.
- Identify and address any issues related to document management and suggest improvements.
**Qualifications and Skills**:
- Proven experience as a Document Controller or similar role.
- Proficient in document management software and MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Knowledge of industry regulations and standards related to document control (e.g., ISO standards) is an advantage.
Pay: From AED7,000.00 per month
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