Front Office Executive
8 months ago
**Job Summary**:
**Responsibilities**:
- **Greet and Welcome Visitors**:
- Warmly welcome and assist visitors, clients, and employees as they enter the office.
- Ensure a professional and hospitable atmosphere at the front desk.
- **Answer and Direct Incoming Calls**:
- Manage a multi-line phone system, answer calls promptly, and direct them to the appropriate person or department.
- Take accurate messages when necessary.
- **Handle Correspondence**:
- Receive and distribute incoming mail, packages, and deliveries.
- Coordinate outgoing mail and courier services.
- **Maintain Reception Area**:
- Ensure the reception area is neat, organized, and presentable at all times.
- Monitor and manage office supplies and replenish as needed.
- **Schedule and Coordinate Meetings**:
- Assist in scheduling and organizing meetings, appointments, and conference room bookings.
- Coordinate with various departments to ensure smooth scheduling.
- **Assist with Administrative Tasks**:
- Support various administrative functions, including data entry, filing, and record-keeping.
- Collaborate with other departments to provide administrative support as needed.
- **Provide Information**:
- Offer information about the company, products, and services to visitors and callers.
- Direct inquiries to the appropriate department or personnel.
**Qualifications**:
- High school diploma or equivalent; additional education or certification is a plus.
- Proven experience as a Front Office Executive or similar role.
- Proficient in MS Office (Word, Excel, Outlook).
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Professional appearance and demeanor.
- Customer-focused with a positive attitude.
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