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Executive Assistant

2 months ago

Abu Dhabi, United Arab Emirates Emirates Nuclear Energy Corporation Full time

Executive Assistant (ENEC)

**Date**:Jan 10, 2023

**Location**: Abu Dhabi, Abu Dhabi, AE

**Company**:Emirates Nuclear Energy Corporation
- Job Purpose- To act as a coordinator to a Chief Officer/Executive Director/Director, providing a complete administrative service including office management, time management, correspondence and clerical responsibilities.- Activity:Administrative Support to CFO / DCFO
- Responsibility:
- Screen incoming mail and telephone calls,
- Draft responses, redirect correspondence
- Provide a time management / diary service in order to ensure effective time usage and to avoid conflicting schedules
- Act as first point of contact for callers and internal and external visitors in order to ascertain the urgency and nature of the matter at hand
- Coordinate travel arrangements with Travel Coordinators
- Organize venue arrangements, invitations, memos, reports and minutes of meetings
- Administrative Support to FNA staff
- Responsibility:
- Coordinate office administration activities and guide the work of Administrative Assistants working in the Department/Section of the Division/Directorate as appropriate.
- Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease
- ORACLE system.
- Process invoices on behalf of the Manager/Head of Section in liaison with the procurement and finance team ensuring compliance to ENEC procurement and finance procedures

Stakeholder Engagement
- Responsibility:
- Facilitate communication both internally and externally in order to build and nurture mutually beneficial working relationships

HSE
- Responsibility:
The incumbent is expected to perform standard activities as per attachments 4 & 5 in the Job Description procedure (relating to Health, Safety and Environment, Security and Business Continuity, People Management, Excellence and Quality ManagementN/A- Minimum
- N/A
- Preferred
- N/A- Minimum
- Diploma in administration or relevant discipline
- Preferred
- Bachelor degree in business administration- Experience- Minimum
- 4 years in administration experience
- Preferred

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