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Payroll Officer
6 months ago
**Main Duties**:
- Ensuring that all employees are paid accurately and on time each month
- Build and maintain good working relationships with internal and external clients
- Ensuring the provision of optimal customer service, and quality
- Continually working to strict timeframes and deadlines
- Preparing payment calculations and leave audits requiring analysis and interpretation of award conditions, Company’s policy and historical employee agreements and payroll data.
- Updating and maintaining payroll system and records.
- Liaising with staff and management on payroll related queries.
- Maintaining leave, sickness and overtime reports.
- Interpreting awards/agreements and contracts in relation to overtime and allowances etc.
- Payroll reporting to meet internal and statutory obligations.
- Preparation of employee termination payments after advice from Human Resources or receipt of written resignation from Records.
- Calculation and processing of EOS/termination payments.
- Processing increases and calculation of back pays.
- Assisting Finance Manager with month end consolidation, reconciliation and payment of payroll and group tax.
- Reconciling payroll related GL accounts.
- Calculating annual leave and LSL provisions/accruals
**Specific Duties**:
- All documentation including timesheets, leave forms, deductions and allowances are collected and processed in accordance with award conditions and company’s policy.
- Preliminary edit and full edit of payroll are checked for accuracy before submitting to Director of Finance.
- Payroll deductions are remitted to employees as part of the monthly payroll processing.
- Documentation is provided to employees for all deductions before remittance is completed.
- Allowances are processed so that they are received by employees with their monthly salary.
- New employee records are created in the payroll system on Thursday of the week prior to the specified commencement date.
- An employee termination form and separation certificate is completed for all employees detailing final payment.
- Final pay slip are mailed to the terminated employee upon finalisation of clearance.
- Termination payment is processed within 3 working days.
- Weekly payroll processing reports are collated and distributed to Financial Accountant for certification.
- Update employee records when documentation is received.
**Self Management**:
- Comply with company rules and regulations and provisions contained in the employment handbook
- Comply with company grooming standards
- Comply with time and attendance policies
- Actively participate in training and development programs and maximize opportunities for self-development.
**Service towards colleagues**:
- Demonstrate service attributes in accordance with company’s standards and expectations.
- Be able to promote the company’s values and services
- Maintain a high level of product and knowledge about the company.
**Operational Knowledge**:
- Gain understanding of the departmental goals and financial targets and support your Line Supervisor/Manager to achieve these targets
- Recycle where-ever possible and enforce cost saving measures where appropriate.
**General**:
- Comply with the company’s corporate code of conduct at all times
- Familiarize yourself with the company vision, values and model desired behaviours
- Perform tasks as directed by the Director of Finance in pursuit of the achievement of business goals.
**REQUIREMENTS**:
**Minimum Qualifications**:
- Bachelor’s degree / higher education qualification / equivalent in Finance or related field, and two or more years of experience in Finance/Payroll setting
**Minimum Experience**:
- 3+ years of experience in the same field
**Job Specific Knowledge & Skills**:
- Strong knowledge of Excel, Oracle and other related software.
- Good English Communication Skills (Verbal & Writing), Arabic of advantage
- Profound Mathematical skills, budgeting, profit/loss concepts, percentages, and variances
- Highly organized
- Problem solving, reasoning, motivating, organizational
- Experienced in End of Service Calculation, attendance and leave/absence management
**Minimum Qualifications**
Bachelor’s degree / higher education qualification / equivalent in Finance or related field, and two or more years of experience in Finance/Payroll setting
**Job Specific Knowledge & Skills -**
Strong knowledge of Excel, Oracle and other related software.
- Must speak English and preferably Arabic. Other languages preferred.
- Reading and writing abilities are utilized often.
- Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.
- Problem solving, reasoning, motivating, organizational and training abilities are used often.
- The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to be ALL responsibilities or qualifications of th
