Paymaster General Cashier

2 weeks ago

Al Barsha, United Arab Emirates Grand Excelsior Hotel Al Barsha Full time

**GENERAL CASHIER Essential Functions**:

- Collection of cash envelops from Front Office Drop Safe on daily basis with a witness. Witness must count envelopes & sign on the register.
- Open & Check the envelopes.
- Deposit Cash / Cheques to Hotel Bank account on daily basis.
- Prepare General Cashier’s report with deposit slips & hand over to income auditor for posting to the General Ledger.
- Control all the house banks in the hotel & prepare the House Bank reconciliation.
- Perform Spot checks for all the House Banks.
- Handle petty cash float and prepare reimbursement-using chart of accounts.
- Provide change to all Cashiers.
- Prepare cash flow statements weekly to be reviewed and approved by the Director of Finance.
- Update weekly the Foreign Exchange rate at the reception.
- Prepare Cashier’s over/shortage report & balance with the General Ledger at the end of the month.
- Handle hotel tobacco stock & prepare the J/V after the inventory.
- Coordinate with the bank officer regarding the work related matters
- Control the Star studio entrance tickets & prepare the Tax Payment.

**PAYMASTER Essential Functions**:
**1. PAYROLL PREPARATION**
- Payroll closing period, as per local Policy and Procedure
- Salary distribution by Banks and Cash
- Timesheets - submissions are to be made on bi-weekly basis.
- Check timesheets for attendance, vacation, taken sick leave, overtime and absences.
- Input approved Overtime rendered by the associates in the system.

**2. ADDITION AND DEDUCTION TO PAYROLL**

Additions to Payroll
- Payroll authorization for the new staff must be approved by the Director of Human Resources, Director of Finance and the General Manager prior to entering in the system.
- Post new employee code given by the Personnel Department and check name. Enter effectively date and the salary.
- Enter the Travel Allowance, Housing and Ticket entitlement in the same menu.
- Wage and position change approved by the Department Head, Director of Finance and the General Manager is to be entered based on the effectively date. In case backdated, the necessary adjustments have to be made.

Deductions to Payroll
- City Ledger deductions are according to the lists in the memo prepared by the A/R Supervisor and approved by DOF.
- Check incentive pay for vacation, sick leave, unpaid leave and absences.
- Effect salary advances based on the General Cashiers report.
- Other deductions as advised and approved by the Management.

**3. ** **ADDITIONS AND DELETIONS OF STAFF**
- New staff should have a payroll authorization duly approved by the Director of Human Resources, Director of Finance and the General Manager prior to posting in the system.
- Deletions - final payment memo sent by the Personnel Department should be appropriately approved by HRM & GM.
- Obtain back-ups of terminated or resigned staff from the file and attach.
- Pay extra hours balance by posting it in the overtime menu in the system.
- Manually calculate the vacation and indemnity accruals and compare to Paytrax Accrual balances printout.
- Pay service charge, housing allowances and travel allowances
- Deduct City Ledger and other advances prior to preparing cheque or petty cash. Print Final Payment slip from the computer.
- Send Final Payment Certificate for signature to the Director of Finance and to the General Manager.
- Prepare a cheque request.
- Obtain a signature from the staff before issuing cheque or petty cash.

**4. MONTHLY CLOSING**
- Preparation of Journal Voucher - Payroll Summary
- Preparation of Journal Voucher - Employee Benefits
- Preparation of GL Reconciliation - Account 1454 (Staff Advances)
- Preparation of Staff Labour Turnover and EFTE reports.
- Conduct monthly payroll audit

**Education**:

- Diploma (preferred)

**Experience**:

- Hotel General Cashier/Paymaster: 2 years (required)
- payTRAX: 1 year (required)

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