HR Assistant
2 weeks ago
Duties & Responsibilities:
- Process, verify, and maintain documentation relating to HR/PR activities, such as, staffing, recruitment, training and performance appraisals.
- Maintain accurate and up-to-date employees’ information database.
- Facilitate recruitment, induction and exiting processes.
- Receive and respond to varied general HR/PR questions from employees or applicants, referring more difficult ones to the Line Manager.
- Prepare reports and information on HR/PR activities as per the HR/PR Manager request.
- Handle work calendar and ensure optimal scheduling of events.
- Support in issue and renewal of labor cards, visas, vehicle registration cards, commercial license and any other official documents.
- Make travel arrangements.
- Handle all inward and outward correspondence of the HR/PR office in order to ensure timely and accurate receipt and dispatch of the same.
- Set-up and maintain the HR/PR office files and employees files and ensure safe custody and confidentiality.
- Make follow-ups to different departments any pending document.
- Understand and implement QHSE policy.
- Follow Company policy, Procedures and Work instructions.
- Respond rapidly to requests for emergency and no-emergency assistance in a professional manner.
- Arrange employee medical insurance, medical reimbursement & workmen compensation.
- Employee leave management (annual, sick etc.)
- Preparing internal letters such as salary certificate, experience certificate, salary increment, bonus, promotion, transfer, disciplinary action letters, memo etc.
- Assist in security pass processing such as CNIA, GHQ etc.
- Employee documents filing and archiving.
- Traffic fine update & and coordinate with suppliers with regard to fine, vehicle registration renewal and maintenance of outsourced vehicles.
- Coordinate with camp representatives with regard to employee check in & check out.
- Undertake any other reasonable work or related task at the request of the Seniors
Qualification & Experience:
- Hold a relevant educational qualification from a well recognized and reputable academic institution fit for the required job function. Degree in Human resource management is preferred.
- At least 2 years of relevant HR experience and preferably in an industrial environment.
**Job Types**: Full-time, Permanent
**Experience**:
- Industrial HR / Admin: 2 years (preferred)
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