Personal Assistant
7 months ago
**Responsibilities**:
Schedule Management: Efficiently manage and maintain the principal's calendar, ensuring all appointments, meetings, and events are well-organized and prioritized.
Travel Coordination: Make travel arrangements, including booking flights, accommodations, and ground transportation, while considering the principal's preferences and itineraries.
Administrative Support: Handle administrative tasks such as preparing documents, drafting correspondence, filing, and organizing paperwork, ensuring that all materials are accurate and readily accessible.
Event Planning: Assist in planning and coordinating events, including conferences, meetings, and social engagements. Oversee logístical arrangements, guest lists, invitations, and any necessary arrangements.
Confidentiality and Discretion: Maintain the highest level of confidentiality regarding the principal's personal and professional matters, ensuring sensitive information remains secure and protected.
Relationship Management: Foster positive relationships with stakeholders, including colleagues, clients, and partners, on behalf of the principal. Represent the principal professionally and courteously at all times.
Research and Analysis: Conduct research on various topics, compile reports, and provide summaries to assist the principal in making informed decisions.
Task Prioritization: Assess and prioritize tasks based on urgency, importance, and the principal's preferences, ensuring all deadlines are met and objectives are accomplished.
Ad hoc Responsibilities: Handle additional responsibilities as assigned, which may include personal shopping, managing household staff, or assisting with special projects.
Qualifications:
- Proven experience as a Personal Assistant or similar role, preferably in a high-profile or executive setting.
- Exceptional organizational skills with the ability to multitask and prioritize effectively.
- Strong communication and interpersonal skills, maintaining a professional and polished demeanor.
- Demonstrated ability to handle sensitive and confidential information with utmost discretion.
- Flexibility and adaptability to accommodate changing priorities and schedules.
- Proficient in using technology and software for scheduling, communication, and document management.
- Resourcefulness and problem-solving skills to address unexpected situations calmly and effectively.
- Knowledge of etiquette and protocol in professional environments.
- Valid driver's license and willingness to travel as needed.
Note: The job description focuses on the core responsibilities and skills required for the role of a personal assistant. Additional security-related duties such as protection or bodyguard services are not explicitly mentioned but may be expected in certain situations.
**Salary**: From AED10,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (preferred)
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