Hire Desk Controller

2 weeks ago


Dubai, United Arab Emirates Al Rama Group Full time

We are group of companies required HIRE DESK CONTROLLER to operate our CRANE/AWP department.

Experience : Minimum 2 years of same field Experience

Age : Above 30

Languages : Hindi, English

Education : Bachelor Degree

**Responsibilities**:

- Preparing Quotations, Job orders, delivery notes, hire agreements, LPO’s prior to delivery of machines& crane.
- Follow-up with customers on quotation status.
- Giving proactive calls to different companies asking for AWP machine hiring requirement.
- Attending to incoming hire desk related calls & forwarding to rental manager separately to crane and AWP.
- Preparing reports related to AWP/crane maintenance for customer in coordination with workshop manager.
- Follow up AWP machines Break down with workshop manager
- Ensuring all paperwork is completed and filed in coordination with workshop Manager to ensure machines are ready to dispatch to clients.
- Arranging the correct transport to deliver the machines after coordinating with site persons and sales manager for delivery & collection times, site location details & specific site access needs. (AWP only)
- Preparing “pre-delivery” photographs of the machines & having them printed out and attached with the delivery notes. (AWP only)
- Maintaining a machine crane and operator wise separate files with updated 3rd party certificates, certificates for slings, hook block and operator. Update it on monthly basis.
- Preparing the delivery notes and providing them to the transporter.
- Prepare daily AWP/ crane utilization report and equipment availability reports for rental manger
- Scheduling and preparing off hire notes as per the instructions from customer letter and Sales manager.
- Arranging the transport to return the equipment back in coordination with the customer.
- Preparing off-hire notes, operator’s timesheets and delivering the appropriate files to accounts dept., to generate the invoices.
- Entry of Operator time sheet (commision+ot)/AWP time sheet in ERP for invoicing.
- Maintaining daily machine & crane movement sheets and cross checking with the transport invoices and job orders daily basis.
- In conjunction with the workshop manager, preparing damage reports, credit notes, estimating cost in coordination with Technical Department and coordinating with sales staff for the generating of invoices accordingly.
- Keep the updated record of crane operator’s visa, passport, emirates id, fitness certificates, photos and vaccination cards record for customer’s perusal.

**Salary**: AED3,500.00 - AED4,000.00 per month



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