Finance and Commercial Manager

6 months ago

UAE, United Arab Emirates Asset Integrity Engineering (AIE) Full time

**Job description**

**Summary of Role**

The Finance and Commercial Manager should be a Western educated qualified Accountant and will report to the Managing Director and will provide a leadership role and broad based support to the Executive Function (Managing Director) and Team Leaders (Senior Company Management) in the areas of Finance and Accounting, Commercial (including business registration and set-up), Legal and Human Resources (HR).

The position will manage and work closely with the AIE Senior Accountant and have overall responsibility for: (i) maintenance of the control environment and complete and accurate accounting records; (ii) delivery of the Director’s monthly management reporting pack and PowerPoint presentation; (iii) AIE annual audited Financial Statements; (iv) AIE annual Budget; (v) oversight of the finance function of a company based in India providing manpower support to AIE; and (vi) lead implementation of UAE Corporation Tax at AIE and manage AIE’s banking relationships.

The position is also the focal point on all Commercial and Legal matters for AIE. This will include input on client and supplier contracts and all other AIE legal agreements, including preparing and managing commercial contract qualifications for AIE’s bidding process. The position will also provide Commercial and Legal support on corporate matters for expansion into new territories/jurisdictions covering Company/Branch/Joint Venture formation and other associated agreement. There will also be a requirement to investigate tax regimes in new territories/jurisdictions.

The position offers an excellent opportunity to contribute and learn at a senior Financial and Commercial level working closely with the AIE Managing Director.

**Responsibilities/Duties**

Finance
- Provide leadership for the AIE Finance function, including all related AIE legal entities and branches. The position will report directly to the Managing Director and manage and oversee the Senior Accountant who: (i) runs AIE’s day to day accounting on Tally ERP 9 covering the sales invoicing/cash receipt, supplier invoice/payment and monthly payroll processing cycles; (ii) supports AIE HR activity including managing employee and consultant contracts, mobilisation arrangements and staff communication; and (iii) acts as office administrator in the general operation and upkeep of the SAIF Zone office and interaction with the SAIF Zone authorities.
- Take ownership of AIE’s internal control environment and ensure suitable internal controls are in place to mitigate AIE Financial and Commercial risks and ensure complete and accurate accounting records are maintained in the Tally ERP 9 General Ledger accounting system.
- Working with the Senior Accountant, ensure accurate and timely production of the Director’s monthly management reporting pack and PowerPoint presentation to ensure reporting analysis enhances the Director’s understudying of the financial performance of the business, allowing meaningful business decisions to be made based on this reporting.
- Manage the monthly and annual external audit function by the SAIF Zone approved external auditor. Working with the external auditor, finalise the annual audited Financial Statements in a timely manner to meet SAIF Zone filing deadlines.
- Together with the Managing Director, lead the preparation of AIE’s annual budget and any other forecast financial performance information.
- Manage and oversee the finance function (covering funding, reporting and general accounting matters) of AIET India (Private) Limited, a company set up to provide manpower services to AIE whose accounting function is run in India by a Bangalore based firm of Chartered Accountants.
- Overseas the quarterly AIE UAE VAT process and lead the implementation of UAE Corporation Tax for AIE.
- Manage AIE’s banking relationships and co-ordinate day to day banking activity with the Senior Accountant, including ensuring relevant banking guarantees are available when required by AIE contracting activity.

Commercial
- Be the focal point and provide support to the Managing Director and Team Leaders on all Commercial and Legal matters and specifically provide Commercial and Legal input for client and supplier contracts, Veracity Terms of Use agreements and any other legal documents as required.
- Review major new contracts to identify contractual shortcomings and risks to AIE and prepare and manage commercial contract qualifications for AIE’s bidding process.
- Provide Legal and Commercial support and advice on corporate law matters and AIE growth strategies and expansion plans into new territories/jurisdictions, including advice on Company/Branch/Joint Venture formation (including corporate formation documents such as Memorandum and Articles of Association, Shareholders’ Agreements, Joint Venture Agreements etc.), Collaboration Agreements and Agency Agreements.
- Investigate tax regimes in new territories/jurisdictions and p

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