Supply Assistant

2 weeks ago

Dubai, United Arab Emirates Voyage Privé Full time

**Description de l'entreprise** About Voyage Privé**

Established as an entrepreneurial venture in France in 2006, Voyage Privé has since evolved into the foremost leader in flash online travel sales across Europe. As the first independent E-Tourism group on the continent, we take immense pride in our achievements and our dedication to our mission.

Every day, we are fueled by a singular purpose - to empower our 56 million members to embark on unforgettable journeys by presenting them with exclusive getaways at irresistibly attractive prices. Operating across nine distinct markets, we are committed to extending our reach and influence even further.

At the core of our success lies our exceptional team, composed of entrepreneurs at heart and steadfast team players. We embody ambition, courage, passion, and a relentless pursuit of excellence. Together, we collaborate seamlessly to foster the continued triumph of Voyage Privé.

Since 2021, our organisation has been driven by a profound mission: to believe in the potential for transformative change and to ignite the realm of possibilities. In pursuit of this, we have established a unique campus that brings together Voyage Privé employees, elite athletes from Provence Rugby, educators from the Ecole des XV, adults with disabilities from "Nos pierres précieuses," and artists from the Dalida Institute. By uniting these diverse worlds, we bridge gaps and engage in mutual learning every day.
**Description du poste**
Why join us?

To support Voyage Privé's growth, we are opening a contracting office in Dubai. In the lauching of this new office we recruit Supply Assistant based in Dubai.The Supply Assistant is responsible for day-to-day relations with the Global Buyers to whom support is provided, as well as with the partners within the scope entrusted to him/her (Hotels, etc.). He/she provides operational, commercial and administrative support. He/she manages all operations that precede, accompany and follow the sourcing and construction of offers in liaison with the Global Buyers within his/her scope. He/she plays a key role in developing customer/partner relations and in coordinating internal relations, in particular with Sales.

Your main tasks (non-exhaustive list)

**Relations with current or future partners/prospects**
- Ensure that appointments are made with existing partners or prospects and participate if necessary in the preparation of Partner meetings.
- More specifically for prospects, ensure a close and careful link so as to demonstrate maximum responsiveness in the management of the commercial relationship.
- May be required to take part in partner meetings in order to gain a better understanding of Supply issues, Partner relationships and current or future business prospects.

**Managing contracts with our recurring or occasional partners**
- Gather the information required from buyers in order to draw up complete commercial contracts in line with the deals defined between Global buyers and partners.
- Occasionally intervene in the finalization of offers directly with Suppliers, in agreement with the Purchasing Manager.
- Guarantee the completeness and accuracy of contracts (FSA) and send them to the various stakeholders for validation.

**Key interface on the production and follow-up of offers**
- Create and parameterize sales in our internal tools from pricing offers negotiated by the buyer.
- Guarantee the conformity of sales before they go online through detailed verification: price consistency and validity of information in the product sheet.
- Advise buyers on the technical feasibility of negotiated offers.
- Monitor the bid production process, particularly with regard to meeting deadlines throughout the value chain.
- Carry out all necessary benchmarks (manual or automatic) to define the best price positioning for each offer.
- Check proofs, product sheets, descriptions and photo libraries prior to any downstream transmission for bid preparation.
- Manage modifications with the Content and Loading teams.

**But also...**
- Manage incoming flows linked to pricing errors: handle the pricing error by making corrections to the offer if necessary (depending on your investigation: liaise with the supplier, buyer, or technical support).
- Manage incoming flows linked to stock errors (e.g.: stop sales issues to be managed during the sale) as well as those linked to product quality problems (e.g.: added value included in the contract but not delivered to the customer - obtain a supplier credit note).

**Stock management with our partners and buyers**
- Monitor stock levels for each offer vs. contractual stock levels and regularly inform our partner and buyers (notably out of stocks/ Stocks alert).
- Monitor any renegotiations following internal and external price or stock updates.
- Identify during these exchanges the existence of additional stocks enabling additional sales to be generated.

**Qualifications**
We are destined to meet and grow toget

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