Site Secretary

3 weeks ago


Dubai, United Arab Emirates Golden Vives Parties & Entertainment Co llc Full time

**Title: Site Secretary**

**Job Summary**: The site secretary serves as the administrative backbone of construction projects, providing clerical support to the site management team and ensuring effective communication between various stakeholders. This role requires exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

**Responsibilities**:

- **Administrative Support**:

- Manage and organize site documentation, including permits, drawings, contracts, and reports.
- Prepare and distribute daily, weekly, and monthly progress reports to stakeholders.
- Maintain accurate records of project expenses, invoices, and purchase orders.
- Schedule meetings, coordinate appointments, and manage the site manager's calendar.
- **Communication**:

- Serve as the primary point of contact for all communications on the construction site.
- Liaise with contractors, suppliers, and vendors to ensure timely delivery of materials and services.
- Distribute memos, notices, and updates to the site team and relevant parties.
- **Documentation Management**:

- Organize and maintain electronic and hard copy filing systems for easy retrieval of documents.
- Assist in the preparation of bid packages, contract documents, and change orders.
- Track and log all project-related correspondence and communications.
- **Health and Safety Compliance**:

- Assist in ensuring compliance with health and safety regulations on the construction site.
- Maintain records of safety meetings, inspections, and incident reports.
- Distribute safety guidelines and updates to the site team as required.
- **Support Team Collaboration**:

- Collaborate with the site manager, engineers, and other team members to facilitate project coordination.
- Coordinate logistics for site meetings, including room setup, agendas, and minutes.
- Provide administrative support for site-specific tasks as directed by management.

**Requirements**:

- Minimum 03 Years of GCC Construction Experience is a Must
- 03 Year of High-Rise Experience is Required
- immediate joiners are required

Share your resume to 058 552 1130

Green Valley HR

Pay: AED4,000.00 - AED4,500.00 per month


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