P/a Executive Secretary
4 months ago
**Job Description: P/A Executive Secretary - Signage & Outdoor Media Co**
**Position**: P/A Executive Secretary
**Industry**: Signage & Outdoor Media
**Location**: Dubai, UAE.
**Company**: Emirates Talent Solution
**Job Overview**:
**Key Responsibilities**:
- **Administrative Support**:
- Provide comprehensive administrative support to the executive team, including scheduling meetings, managing calendars, and handling correspondence.
- Prepare reports, presentations, and documents as required.
- Organize and maintain files, records, and office systems.
- **Communication & Coordination**:
- Act as the first point of contact for internal and external stakeholders, managing communication on behalf of senior management.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Facilitate communication between departments and ensure smooth information flow.
- **Meeting & Event Management**:
- Plan, organize, and coordinate meetings, conferences, and company events.
- Prepare agendas, take minutes, and follow up on action items.
- Ensure all necessary materials and arrangements are prepared for meetings.
- **Confidentiality & Discretion**:
- Handle sensitive and confidential information with the utmost discretion.
- Manage confidential files and ensure data security.
- **Office Management**:
- Oversee office supplies and equipment management.
- Assist in the implementation of office policies and procedures.
- Support the HR department with onboarding and administrative tasks as needed.
**Qualifications**:
- Bachelor's degree or equivalent experience in Business Administration, Secretarial Studies, or a related field.
- Minimum of 5-7 years of experience as an Executive Secretary, Personal Assistant, or similar role.
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English; knowledge of Arabic is a plus.
- Ability to work independently and prioritize tasks effectively.
- High level of professionalism and attention to detail.
- Experience in the signage and outdoor media industry is an advantage.
**Application Process**:
Pay: AED3,000.00 - AED6,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Signage Industrial: 5 years (required)
**Language**:
- English (required)
-
P/a Executive Secretary
2 weeks ago
Dubai, United Arab Emirates Emirates Talent Solution Full time**Job Description: P/A Executive Secretary - Signage & Outdoor Media Co** **Position**: P/A Executive Secretary **Industry**: Signage & Outdoor Media **Location**: Dubai, UAE. **Company**: Emirates Talent Solution **Job Overview**: **Key Responsibilities**: - **Administrative Support**: - Provide comprehensive administrative support to the executive...
-
P/a Executive Secretary
2 weeks ago
Dubai, United Arab Emirates Emirates Talent Solution Full time**Job Description: P/A Executive Secretary - Property Development & Real Estate Brokerage** **Position**: P/A Executive Secretary **Industry**: Property Development & Real Estate Brokerage **Location**: Dubai, UAE. **Company**: Emirates Talent Solution **Job Overview**: **Key Responsibilities**: - **Administrative Support**: - Provide comprehensive...
-
P/a Executive Secretary
2 months ago
Dubai, United Arab Emirates Emirates Talent Solution Full time**Job Description: P/A Executive Secretary - Property Development & Real Estate Brokerage** **Position**: P/A Executive Secretary **Industry**: Property Development & Real Estate Brokerage **Location**: Dubai, UAE. **Company**: Emirates Talent Solution **Job Overview**: **Key Responsibilities**: - **Administrative Support**: - Provide comprehensive...
-
P/a Executive Secretary
4 months ago
Dubai, United Arab Emirates Emirates Talent Solution Full time**Job Description: P/A Executive Secretary - Property Development & Real Estate Brokerage** **Position**: P/A Executive Secretary **Industry**: Property Development & Real Estate Brokerage **Location**: Dubai, UAE. **Company**: Emirates Talent Solution **Job Overview**: **Key Responsibilities**: - **Administrative Support**: - Provide comprehensive...
-
P/a Executive Secretary
2 months ago
Dubai, United Arab Emirates Emirates Talent Solution Full time**Job Description: P/A Executive Secretary - Signage & Outdoor Media Co** **Position**: P/A Executive Secretary **Industry**: Signage & Outdoor Media **Location**: Dubai, UAE. **Company**: Emirates Talent Solution **Job Overview**: **Key Responsibilities**: - **Administrative Support**: - Provide comprehensive administrative support to the executive...
-
Executive Secretary
3 months ago
Dubai, United Arab Emirates Autostrad Rent a Car Full time1- We are a New Age and Diverse Car Rental company with an ever growing fleet of cars, offering a multitude of services to individuals as well as corporates. Offering Flexi Km options, Safety & Hygiene Protocols, and Home Delivery Service to name a few, we function from a completely customer centric viewpoint that allows us to continuously innovate what we...
-
Executive Secretary
6 months ago
Dubai, United Arab Emirates FLORA INN HOTEL DUBAI a For Full timeProven experience in an executive secretary or similar administrative role. Minimum of 3 years is mandatory. - Proficiency in MS Office and "back-office" software. - In-depth knowledge of office management. - Familiarity with basic research methods and reporting techniques. - Outstanding organizational and time-management skills. - Excellent communication...
-
Executive Secretary
6 months ago
Dubai, United Arab Emirates Alliance Prime Accounting and Tax Consultancy Full time**Job Opportunity: Executive Secretary** Are you a dynamic and organized professional looking for an exciting opportunity to contribute your skills and expertise? We are currently seeking an experienced Executive Secretary to join our team and taking a role in supporting our executives and ensuring the smooth operation of our...
-
Executive Secretary
6 months ago
Dubai, United Arab Emirates MTLL LLC Full time**Executive Secretary** **Roles and Responsibilities** - Coordinate and manage the daily schedule and appointments. - Prepare and edit documents, presentations, and reports. - Maintain and update records, databases, and filing systems. - Make travel arrangements and coordinate logistics for business trips. - Attend meetings, take minutes, and follow up on...
-
Executive Secretary
6 months ago
Dubai, United Arab Emirates Tasmeem Code Interior Decoration and Construction Company Full timeJob Description: Executive Secretary **Position Overview**: As an Executive Secretary, you will play a pivotal role in providing comprehensive administrative support to high-level executives and senior management. Your exceptional organizational and communication skills will be instrumental in facilitating smooth operations and enhancing overall efficiency...
-
Executive Secretary
6 months ago
Dubai, United Arab Emirates Flora Al Barsha Hotel At The Mall Full time**Job Title: Executive Secretary** **Location: Dubai** *** **Key Responsibilities**: - **Project Management**:Coordinate and manage various projects, ensuring timely completion and adherence to quality standards. Act as a liaison between the executive team and project stakeholders. - **Documentation**:Maintain organized and up-to-date documentation,...
-
Executive Secretary
6 months ago
Dubai, United Arab Emirates Tasty Inasal Full timeThe executive secretary has the following roles and responsibilities. - Handling CEO's WhatsApp communications. - Documenting important information and maintaining records. - Organizing and managing filing systems. - Providing administrative support to executives. - Office management and organization. - Communication liaison with stakeholders. - Coordination...
-
Executive Secretary
4 weeks ago
Dubai, United Arab Emirates Emirates Talent Solution Full time**Job Description: Executive Secretary** **Position**: Executive Secretary **Location**: Dubai, UAE. **Company**: Emirates Talent Solution **Job Overview**: **Key Responsibilities**: - **Administrative Support**: - Provide comprehensive administrative support to the executive team, including scheduling meetings, managing calendars, and handling...
-
Executive Secretary
6 months ago
Dubai, United Arab Emirates Deow International Full timeWe are looking for an Executive Secretary who has one or two years of experience in UAE/Home country and can join immediately - Must have good communication - Must have good attitude - Must be multitasking - Must have good knowledge in MS office and drafting mails - Hindi speaking is an added advantage - must have accounts knowledge **Salary**: AED2,500.00...
-
Executive Secretary
6 months ago
Dubai, United Arab Emirates Eurostar Group Full timeUrgently hiring for an Executive Secretary who can join immediately. Immediate interviews and immediate joiners will be preferred. **Responsibilities** - Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. - Attend meetings and keep minutes - Receive and screen phone calls and redirect them when appropriate -...
-
Executive Secretary
6 months ago
Dubai, United Arab Emirates Expert Recruitments Full time**Position : Executive Secretary** **Salary : AED 8000 - 10000** **Work Location : Dubai** - Bachelor’s degree in business administration, Management, or a related field - Minimum 5-7 years of experience in similar role - Excellent verbal and written communication skills in English. - Excellent time management and organizational skills. - Advanced...
-
Executive Secretary
6 months ago
Dubai, United Arab Emirates ALD MANAGEMENT FZ LLC Full timeExecutive Secretary is Responsible for: Arranging meetings Answering phone calls Hosting guests Making appointments File and update information Required: Minimum High school degree Must speak fluent English Experience with Microsoft Office Familiarity with office organization and optimization techniques High degree of multi-tasking and time...
-
Executive Secretary to CEO
6 months ago
Dubai, United Arab Emirates Skynet Corp Technologies Full timeThe Executive Secretary is responsible for the coordination of administrative communication and for executing secretarial functions for the CEO and Executive Office. **Duties & Responsibilities**: - Proficiency in Microsoft Word, Excel and Outlook. - Excellent interpersonal, organizational, communication and critical thinking skills. - Experience in...
-
Executive Secretary
6 months ago
Dubai, United Arab Emirates BLS International Services Full timeWe are seeking a competent Executive Secretary to provide essential support to our Management team. You will play a crucial role in managing schedules, attending meetings, managing correspondence, and performing various administrative tasks. **Responsibilities**: - Maintain agenda and assist in planning appointments, meetings, conferences etc. - Attend...
-
Executive Secretary
7 months ago
Dubai, United Arab Emirates Conares Full timeWe are looking for a competent **Executive Secretary** to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. **Responsibilities** - Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely...