Project Coordinator
3 months ago
Kitopi is the region's leading creator and partner for magical food experiences. With a purpose to satisfy the world’s appetite to create joy, Kitopi operates a portfolio of both invested and franchised F&B brands, serving as enablers in the industry by helping brands grow and scale in both the delivery and dine-in spaces.
Launched in Dubai, UAE, in January 2018, Kitopi has grown to become one of the greatest success stories in the food tech space. In July 2021, Kitopi announced its $415 million Series C funding round, led by the world’s largest tech-focused investment fund, the Softbank Group. This investment elevated Kitopi to Unicorn status, making it the fastest Unicorn to emerge from the MENA region.
With over 6,000 employees, Kitopi currently operates 200+ locations across the UAE, KSA, Kuwait, Bahrain, and Qatar. It also operates its Customer Experience Center in Amman, Jordan, its Engineering Hub in Krakow, Poland, and its Robotics Hub in Odense, Denmark.
**What You'll Do**:
- Assist the Design and Project Delivery team in all aspects of project coordination, including project reporting, payments processing, approval, and general project coordination with internal and external stakeholders.
- Collaborate with internal teams, external consultants, contractors, and suppliers to ensure effective communication and coordination throughout the project lifecycle.
- Coordinate lease execution, design and project documentation, updating of project documents, and communication of updates between internal and external stakeholders.
- Support the tendering process by preparing tender documents, managing tender submissions, and contractor evaluations.
- Assist with procurement activities, including sourcing materials, obtaining quotes, issuing purchase orders, and tracking deliveries.
- Monitor project timelines, milestones, and deliverables, and proactively identify and escalate any potential issues or delays to stakeholders.
- Maintain project documentation, including contracts, drawings, specifications, and correspondence, ensuring accuracy and completeness.
- Support project reporting efforts by gathering and compiling project data, preparing progress reports, and presenting project updates to stakeholders.
- Collaborate with the Internal Project team to analyze project metrics, identify trends, and provide insights for project performance improvement.
- Assist in project budget management by tracking expenses, reviewing invoices, and assisting in cost control efforts.
- Asist with coordination of site meetings, design coordination meetings, Participate in site visits and inspections to ensure compliance with design, quality, and safety standards
**What Are We Looking For**:
- Bachelor's degree in a relevant field, such as project management, construction management, or architecture (or equivalent experience).
- 4+ years of experience as a Project Coordinator, preferably in the built environment or related construction industry.
- Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
- Excellent communication and interpersonal skills to collaborate with various stakeholders and manage expectations.
- Familiarity with design coordination processes, tendering procedures, and procurement practices.
- Familiar with project management processes (scheduling, tracking, reporting), specifically in the built environment or related construction industry.
- Solid understanding of construction and fit-out project lifecycle, including design development, procurement, and project delivery.
- Attention to detail and a commitment to quality, ensuring compliance with project specifications and standards.
- Problem-solving skills and the ability to adapt to changing project requirements and priorities.
- Knowledge of health and safety regulations and practices related to construction projects.
**Benefits**
- Extensive learning opportunities with hard and soft skill training to help you improve and challenge yourself.
- Be involved in customized workshops run by the Kitopi Academy.
- Have the chance to work in an international, diverse, and inclusive environment.
- Become part of one of the most caring communities out there.
- Free and unlimited access to a nutritionist.
- No Dress Code (T&C applies).
- The famous team activities and social events bursting with fun.Inclusive private health insurance.
- Up to 50% discount on Kitopi brands.
- Annual leave as per the company policy.
- Flexible working hours to support work-life balance.
**Additionally, we offer**:
- Wellness spaces designed for mothers inclusive for all.
- Monthly well-being programs to nurture your mental and physical health.
- Informative and empowering webinars to support your growth.
- Social Thursdays and Fridays across markets to gather and connect with colleagues.
**Recruitment Process and Timeline**
First, you apply, and our talent attraction team will review your profile. If you
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