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Personal Assistant to The CEO

1 month ago

Dubai, United Arab Emirates Paradox Full time

At Paradox, we are convinced that people do not want “just a job” anymore.

We are all craving to have an impact through our professional journey. Some want to start their own venture, some want to become an intrapreneur in their current organization, some others just want their day-to-day tasks to have more meaning.

**PARADOX HAS ONE GOAL: EMPOWERING PEOPLE AND ORGANIZATIONS TO LIVE THEIR TRUE AMBITIONS.**:
But where do we start?

If you have an interest in personal development, you probably already know that:

- Making things happen is a real struggle when you don’t know what truly inspires you and how to get there ;
- Available resources are either boring or full of crazy unsubstantiated theories.

It needs to change, and we’re here to make it happen

**️ OUR AMBITION IS TO MAKE SUCCESS THE ONLY POSSIBLE OUTCOME FOR OUR CLIENTS (WHATEVER SUCCESS MEANS FOR THEM), BY CRAFTING INNOVATIVE & CAPTIVATING BREAKTHROUGH EXPERIENCES.**:
In other words, we want to make personal growth **as entertaining as watching Netflix.**

How, you might be wondering?
- We travel the world and surround ourselves with **top entrepreneurs** _(Richard Branson - Founder of Virgin, Marc Simoncini - Founder of Meeting, Fred Mazzella - Founder of BlablaCar)_, **world** **athletes** _(Frederick Bousquet - World record in 50m free swimming, Frank Leboeuf - WorldCup Footballer)_, and **artists** _(Barry Osborne - Producer of Lord of the Rings and Matrix)_ ;
- We reverse engineer their **strategies for achieving success** and lean on the **latest researches** about neuroscience ;
- We deliver trainings & educational contents around **soft skills** (critical thinking, productivity, leadership, public speaking, coaching, stress management), **self-growth and performance**, through a balanced set of **e-learning programs, events and edutainment videos**.

From one inspiring and well-known Founder to a team of +60 people today (and counting), this approach has paid off and enabled us to exceed 2 million followers on social networks, and to have thousands of people attending our online events and training courses.

And here are the vessels we embarked on to complete our mission:

- Effective Coaching Institute
- Business Tribe
- David Laroche

***TOGETHER, WE ARE DRIVEN BY ONE DREAM**:

- Helping 100 000 people achieve their dream and display their pictures on what we call the “100 000 dreams wall”;
- Giving our clients access to constant personal growth by reinventing their learning experience;
- Have Will Smith and Richard Branson in our next documentary.

**And that’s where you come in.**

**YOUR MISSION**:
**Your mission is to allow David to devote maximum time to his core area of expertise by taking care of a broad range of administrative tasks, travel arrangements and day-to-day errands.**:
**1 | SUPPORT THE CEO ON HIS DAY-TO-DAY**

As a Personal Assistant to the CEO, your primary mission is to provide top-notch support to the CEO to ensure they can focus on their core responsibilities and drive the company forward.

In order to do that, you will:

- Manage the CEO's schedule, including scheduling meetings, appointments, subscriptions, and travel arrangements.
- Manage personal affairs: remind the CEO of important dates, manage personal calendar, plan family events, send birthday cards / gifts, arrange personal calls.
- Assist in preparing and editing documents, presentations, and reports as required by the CEO.
- Handle online orders, product return, and service issues.
- Take care of paying bills.
- Handle any personal errands: grocery shopping, meal preparation, household repair.
- Maintain the highest level of confidentiality and discretion at all times.

**2 | PROACTIVELY MANAGE ADMINISTRATIVE TASKS**

The CEO is responsible for many critical tasks that require their attention, and as the Personal Assistant, it is your mission to ensure these tasks are managed proactively, efficiently, and effectively.

In order to do that, you:

- Organize and maintain accurate and up-to-date records and files for the CEO, including contracts, legal documents, and other critical information.
- Find the best external vendors and negotiate tirelessly to ensure the CEO has the resources and support they need to be successful.
- Copy, scan, and fax documents.
- Take notes during meetings.
- Clean the CEO’s office daily and refill items when necessary.
- Organize and manage your filing system, both paper-based and scanned e-files (Google Drive & Notion).

**3 | IMPROVE PROCESSES AND ENHANCE THE CEO'S PRODUCTIVITY**

As a growing company, we are always looking for ways to improve processes and enhance productivity, and as the Personal Assistant to the CEO, you will be a key player in this effort.

In order to do that, you will:

- Constantly assess the CEO's daily tasks and identify areas where processes can be streamlined, and efficiency can be enhanced.
- Propose new tools or processes to help the CEO stay organized and productive.

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