Administrative Coordinator

4 weeks ago


Dubai, United Arab Emirates Sohail Smart Solutions Full time

Ø **Job Purpose**:

- Coordinates, and/or performs a wide variety of administrative, secretarial, and program support activities and oversees and/or participates in the coordination, supervision, and completion of special projects and/or events.

Ø **Role and Responsibilities**

1. Providing administrative assistance, such as research, extending the external communication.

2. Organizing meetings, including scheduling, and sending reminders by providing daily register report for management verification.

3. Draft and circulated minutes of the meeting with concerned team on time and follow up if any tasks are assigned.

4. Receive and maintain trackers for all the inward documents, outgoing communications which includes department letters, request memo with proper referencing and filling.

5. Maintain trackers for all the contracts, Letter of Guarantee (LG), letters/Requests.

6. Prepare regularly scheduled reports and presentations

7. Maintain contact lists

8. Handle all admin tasks under as per the direction of the line manager.

9. Provides administrative support for managing the schedule/calendar, screening and handling telephone communications, includes scheduling the appointments and prioritizing the task and dealing with administrative problems and inquiries as appropriate.

10. Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.

11. Assists with project development and planning to ensure more efficient service and organization of the office.

12. Composes and prepares written documentation and correspondence for the office.

13. Assists in the coordination, supervision, and completion of special projects as appropriate.

14. Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization

15. Assist in the hiring, evaluation, training, work allocation, and problem resolution

16. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.

19. Assisting with special projects, such as process improvements and budget development.

20. Schedules meetings, answers phones, and maintains digital and physical records.

21. Completes administrative projects by identifying and implementing new technology and resources, redesigning systems, and recommending re-deployment of designated resources.

22. Prepares agendas and takes notes at meetings and archives proceedings.

23. Performs miscellaneous job-related duties as assigned.

Ø **Requirements**:
**Qualification**
- Graduate of bachelor’s degree

**Experience**:

- Minimum of 2 years of professional experience in related area

**Professional Skills**:

- Proficient in Microsoft Office,
- Familiarity with office equipment, including printers and fax machines
- Knowledge of company policies and procedures

**Behavioral Skills**:

- Positive “can do” attitude
- Organizational and Communication Skills.
- Thorough with Strong Analytical Skills
- Impeccable Attention to Detail
- Investigative and Trouble Shooting Skills
- flexibility and adaptability
- Excellent time management skills
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Reporting Skills
- Professionalism
- Typing Skills
- Ability to handle multiple tasks and duties simultaneously
- Highly organized and able to create an organized and easy-to-follow system for others

Ø **Language**:
1. English (required)

2. Arabic (required)

Ø **Job Types**: Full-time, Contract

Ø **Location: Dubai**

**Job Type**: Permanent

**Salary**: Up to AED4,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Language**:

- Arabic (required)
- English (required)


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