Admin Receptionist

2 weeks ago


Sharjah, United Arab Emirates Out HR Full time

JD:
Reception
- Greet and welcome guests as soon as they arrive at the office
- Answering screening and forwarding incoming phone calls
- Receiving and sorting daily mail
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbooks, issue visitor passes)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings, conference room schedule in order to prevent duplicate bookings.
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, arranging and faxing

Admin Officer
- Create and update records and databases with personnel, financial and other data.
- Submit timely reports and prepare presentations/proposals as assigned.
- Performing bookkeeping tasks such as monitoring and tracking of incoming and outgoing documents, couriers and record.
- Maintain summary's like Utilities, RTA's, Salik and other admin related activities.
- Maintaining general office files - including Employee files, documents
- Overseeing the maintenance of office facilities, warehouses, camps and equipment's.
- Coordinating events
- Monitoring, tracking and conducting follow-up for expiries, renewal and dues deadlines for all Employee/Admin/office related documents.
- Performing other relevant duties when needed.
- Coordinate with AMC team for IT, MEP and other related tasks.
- Assist HR/Admin manager for day to day activities

Skills/Key Requirements:
Minimum 1 years should be in both Reception and Admin functions
- Advance knowledge of MS Office(Excel, Outlook, Power point and Word)
- Gender Female with Spouse VISA
- Languages: English, Hindi
- Ability to work independently and to take initiative
- Ability to work under pressure and with tight deadlines and Multitasking
- Should have excellent communication skills verbal/drafting
- Good with figures and data recording
- Ability to adapt and work within an unstructured environment is essential
- Excellent time management and organizational skills
- Qualifications : minimum Bachelors degree

Work Location: Sharjah

Pay: AED2,500.00 - AED3,000.00 per month

Ability to commute/relocate:

- Sharjah: Reliably commute or willing to relocate with an employer-provided relocation package (required)

Application Question(s):

- Do you hold a spouse VISA?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Admin/Reception: 1 year (required)

**Language**:

- English & Hindi (required)

Application Deadline: 30/04/2024


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