Office Manager Jobs In Sharjah | NES Fircroft Ltd
3 weeks ago
Office Manager
Reporting to: VP, Commercial VP for Middle East Africa Region
Supervision: Receptionist with Admin and PRO Duties
Work Location: Dubai
Company: MNC in Oil & Gas Industry Job Summary
Job Summary
The Office Manager is responsible for the smooth running of Office Administration, Travel Administration, Restrictive Gate Pass Application, HR Daily Operation and Commercial Job Bid Documentation Support. Lead in creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and compliance of office legality. Ensures availability of office supplies, professional reception to business visitors, provides dedicated support to C-Suites and general administrative support to about 35 headcount. Implement continuous improvement to company procedures and day-to-day operation.
Office Administration
o Manage contract and price negotiations with office vendors, service providers and office lease.
o Manage office G&A budget, ensure accurate and timely reporting.
o Ensure renewal of company licenses and annual regulation filings
o Liaise with facility management vendors, including maintenance, cleaning, security services.
o Organize the office layout and upkeep its condition and arrange necessary repairs.
o Organize office operations and procedures including legal and safety requirements.
o Coordinate with IT department on IT infrastructure. Ensure availability and functioning of officeequipment and provision of required stationery.
o Maintaining document within physical and digital filing systems to ensure accessible to theemployees as appropriate.
o Coordinate internal communication initiatives, such as newsletters, announcements, andemployee engagement activities.
o Support Accounting in annual financial audit, tax audit and annual compliance requirements.
Travel Administration
o Provide guidance to office admin in flights arrangement, local and international ground logisticsand hotel reservations for employees and visitors.
o Provide high-level support to senior management and C-Level executive travel requirementstraveling to Middle East region.
Assistance to C-Suit Management
o Arrange and coordinate with international offices on meetings and appointments.
o Assist in preparation, proofreading reports, PowerPoint presentation, and correspondence.
Passes Application at Restricted Area
o Responsible for applying for Letter of Assistance for CICPA passes, NOC letter for JAFZA passesand gate passes as required.
o Provide guidance to company PRO to apply, submit visa, gate passes requirement for new andexisting employees of all departments. Ensure new passes and renewal are done on timely basis.
Commercial Assistance
o Support Commercial and Legal in new entity set up.
o Support Commercial for CSR initiatives in the Middle East region.
o Coordinate with Marketing department for company branded items and arranging conferences.
o Support Commercial team to coordinate tender, proposal, due diligence requirements.
o Consolidate and distribute the Daily Development News newsletter to EE global offices.
HR Daily Operations
o Partner with HR to update and maintain office policies as necessary.
o Arrange job offer letter, work permit with Ministry of Labor, visa application, medical checkup,and Emirates ID application for new and existing employees.
o Support HR Director with developing, implementing, distributing changes in HR process, forms,templates, policies, and procedures.
o Maintain records of employee documentation and leave applications.
o Serve as a point of contact between employees, HR, regional leadership maintaining professional relationships in the local office.
o Assist in the onboarding process for new hires
Qualifications & Experience
o Diploma OR Degree in Business Administration preferred. Other discipline but with relevant experience can be considered too.
o At least 5 years of supervisory role in MNC office and an all-rounder
o Working knowledge of Office Contract Administration, Administration of Restricted Area Passes,UAE Employment Legislation and Work Pass Application.
o Working knowledge of commercial bid documents
o Work experience in Oil & Gas Industry with multi nationalities
o Proficiency in MS Software and IT Applications
o Excellent written and verbal communication skills
o Enjoys Multi- Disciplinary Work
o Supervisory Skills
With over 90 years’ combined experience, NES Fircroft (NES) is proud to be the world’s leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
More Jobs Delivery Manager Jobs In Ajman | SoftServeRegistered Nurse Jobs In Ajman | Conexus MedStaffAssistant Project Manager Jobs In Ajman | PersonaExecutive Assistant Jobs In Ajman | PersonaSocial Media Manager Jobs In Ajman | iPhone Photography SchoolVirtual Assistant Jobs In Ajman | PersonaRegional Manager Contract Logistics Jobs In Sharjah | Logistics Executive GroupIT Support Technician / Engineer Jobs In Sharjah |Demind Firma ManagementArabic Speaking Sales Specialist Jobs In Sharjah | TalvanaVice President Contract Logistics Jobs In Sharjah | Logistics Executive GroupPrivate Equity Associate Jobs In Sharjah | TalvanaFinancial Controller Jobs In Sharjah | GMS LeadershipBusiness Development Representative Jobs In Sharjah | GrouponIT Support Engineer Jobs In Sharjah | Castolin EutecticAccountant Jobs In Sharjah | LINKVIVAGRADUATE SOFTWARE ENGINEER Jobs In Sharjah | Talvana#J-18808-Ljbffr-
sharjah, United Arab Emirates NES Fircroft Ltd Full timeOffice Manager Jobs In Sharjah | NES Fircroft LtdOffice ManagerReporting to: VP, Commercial VP for Middle East Africa RegionSupervision: Receptionist with Admin and PRO DutiesWork Location: DubaiCompany: MNC in Oil & Gas Industry Job SummaryJob SummaryThe Office Manager is responsible for the smooth running of Office Administration, Travel Administration,...
-
E&I Inspector Jobs In Sharjah | NES Fircroft Ltd
3 weeks ago
sharjah, United Arab Emirates NES Fircroft Ltd Full timeE&I Inspector Jobs In Sharjah | NES Fircroft LtdHello,Greetings from NES Fircroft!We have an opportunity with one of our reputed client in UAE.Position:E&I InspectorLocation: Dubai, UAE.Job Profile:Must haveexperiencein FPSO, ShipBuilding,Modificationand Offshore projects.Kind RegardsIf interested, kindly share your profile onWith over 90 years’ combined...
-
sharjah, United Arab Emirates NES Fircroft Ltd Full timeLOGISTICS OPERATIONS SPECIALIST Jobs In Sharjah | NES Fircroft LtdLOGISTICS OPERATIONS SPECIALISTOversee all international freight movements of company material.Site representative of the company main freight contractorEnsure freight costs are as per contractNegotiate out of gage or scope freight movementsLead identification and implementation of Continuous...
-
sharjah, United Arab Emirates NES Fircroft Ltd Full timeStructural & Outfit Inspector Jobs In Sharjah | NES Fircroft LtdHello,We have opening for:RoleStructural And Outfit InspectorWork LocationDubaiBusiness/Corporate UnitAIPAccountable ManagerConstruction ManagerDuration – 1 Year & Extendable ContractFPSO (Rosebank) Modification ProjectHas an Rich experience in FPSO Background for Topside modules and Offshore...
-
sharjah, United Arab Emirates NES Fircroft Ltd Full timeBilling Specialist Jobs In Sharjah | NES Fircroft LtdApply AlsoDNV GL Jobs UAE, USA, UK, India, Singapore, Malaysia, CanadaWith over 90 years’ combined experience, NES Fircroft (NES) is proud to be the world’s leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining...
-
Process Engineer Jobs In Sharjah | NES Fircroft
3 weeks ago
sharjah, United Arab Emirates NES Fircroft Full timeProcess Engineer Jobs In Sharjah | NES FircroftAbout The JobsThe Process Engineer is responsible for executing engineeringstudies, develop process concepts, conducting Front End Engineering Design(FEED) and Detailed Engineering activities for modifications to Onshore/Offshore processing facilities. (Package skids like Gas processing, modular...
-
sharjah, United Arab Emirates NES Fircroft Ltd Full timeStructural and Surface Protection Lead Jobs In Sharjah | NES Fircroft LtdHello,We have opening for:RoleStructural and Surface Protection LeadWork LocationOslo / DubaiBusiness/Corporate UnitAIPAccountable ManagerConstruction ManagerAccountabilitiesEnsure good cooperation, communication and alignment between the base organization and the project.Ensure that...
-
sharjah, United Arab Emirates NES Fircroft Full timeSenior Procurement Engineer Jobs In Sharjah | NES FircroftNegotiate purchase agreements withsuppliers and award contracts to vendors for equipment.Experienced in reviewing and updating supply chain practices in accordance with new or changing business needs and as per local and international regulations.Experienced in negotiating prices and terms with...
-
sharjah, United Arab Emirates NES Fircroft Full timeStructural and Surface Protection Lead Jobs In Sharjah | NES FircroftHello,We have opening for:RoleStructural and Surface Protection LeadWork LocationOslo / DubaiBusiness/Corporate UnitAIPAccountable ManagerConstruction ManagerAccountabilitiesEnsure good cooperation, communication and alignment between the base organization and the project.Ensure that...
-
sharjah, United Arab Emirates Careers International Full timeProcurement Executive Jobs In Sharjah | Careers InternationalAbout the jobResponsible for identifying potential vendors and conducting a thorough evaluation process to select the most suitable ones. This includes analysing their capabilities, financial stability, reputation, and alignment with your organizations goals.Contract Negotiation: You negotiate and...
-
Crew Booking
3 weeks ago
sharjah, United Arab Emirates Showforce Services Ltd Event Crew Full timeCrew Booking & Scheduling Coordinator Jobs In Sharjah | Showforce Services Ltd Event CrewAbout the jobBook crew ensuring the correct skills are matched to each projectMaintain the crew database, documents and procedures to ensure all information is accurate and completeBe a link between the Crew Manager, clients, and crewEnsuring that customers receive the...
-
sharjah, United Arab Emirates Energy Jobline Full timePunch Coordinator Jobs In Sharjah | Energy JoblineApply Also Temenos T24 Resources UAT Tester Jobs In Sharjah | Hybrid GlobalAdministrate Punchlist activities.Liaise with Project Management Team in order to monitor Punchlist close out.Liaise with Client as part of Project execution.Prepare Completion related ICAPS, Punchlist reports.Apply Also Dubai Islamic...
-
sharjah, United Arab Emirates The Vet Office Full timePractice Manager Jobs In Sharjah | The Vet OfficeApply Also Inventory Accountant Jobs In Dubai | Dashmesh International Trading FZEThis is a brand-new role responsible for supporting the non-clinical day-to-day running a busy clinic as well as managing and leading a team of veterinary surgeons, nurses and support staff. The successful candidate will carry...
-
sharjah, United Arab Emirates University Hospital Sharjah Full timePatient Relations Officer Jobs at University Hospital SharjahFor More Top Organization JobsClick HereDescription:The Patient Relations Coordinator will act as an important bridge between families and a hospital. They will assist patients in obtaining services, understanding policies, making health care decisions and they will work to resolve problems and act...
-
sharjah, United Arab Emirates The Vet Office Full timeSenior Veterinary Surgeon Jobs In Sharjah | The Vet OfficeApply Also Primary PE Teacher Jobs In Dubai | GEMS EducationA Senior Vet role would suit a Vet interested in taking first steps into managing and leading a brand new team. Or perhaps you are already an established manager, working as a Head Vet / Clinical Director! This is an ideal opportunity to...
-
sharjah, United Arab Emirates Ronak International Full timeExport Manager-Sales Business Development Jobs In Sharjah | Ronak InternationalApply Also Partner Manager Jobs In Sharjah | SS&C TechnologiesRonak International – Professionally Managed Multinational Business Group, Having an International Marketing Network in over 57 countries across the globe.Apply AlsoL&D Manager Jobs In Dubai |...
-
sharjah, United Arab Emirates Ronak International Full timeDigital Marketing Analyst Jobs In Sharjah | Ronak InternationalApply Also Sales And Marketing Specialist Jobs In Sharjah | JR LEGUM CONSULTINGRonak Empire – Professionally Managed Multinational Business Group, Having an International Marketing Network in over 57 countries across the globe.Apply AlsoCME – B2B Digital Marketing Specialist Jobs In Dubai |...
-
sharjah, United Arab Emirates University Hospital Sharjah Full timeClinical Dietician Jobs in Sharjah | University Hospital Sharjah CareersDescription:Responsible for providing nutritional care and therapy to patients of all ages and settings within University Hospital Sharjah. Assuming responsibility for the overall organization and administration of clinical nutrition services within University Hospital SharjahJob...
-
sharjah, United Arab Emirates University Hospital Sharjah Full timeStaff Nurse NICU Jobs in UAE | University Hospital Sharjah Careers Jobs In SharjahResponsibilities:Actively participates in upholding and promoting the vision and culture of University Hospital Sharjah (UHS)Complies with all UHS policies, procedures and fire regulationsParticipates in all aspects of the International Accreditation program to assist UHS to...
-
sharjah, United Arab Emirates University Hospital Sharjah Full timeStaff Nurse ICU Jobs in Sharjah | University Hospital Sharjah JobsFor More Top Organization Jobs Click HereDescription:To assess patient needs, plan, implement and evaluate the plan of patient care in the ICU. Direct junior and auxiliary team members Provide safe quality ethical nursing care in accordance with the Hospital, international and federal...
