Property Supervisor

2 months ago

Dubai, United Arab Emirates Sky View Real Estate Brokers Full time

**Job Overview**:
We are currently seeking an experienced Property Supervisor to oversee and manage the day-to-day operations of rental properties. The Property Supervisor will act in liaison with Property Managers and other professionals within the real estate industry to ensure that every aspect of the property is maintained to the highest standard. This includes monitoring the structural integrity of the building and maintenance requirements.

**Responsibilities & Duties**:
Attending listing appointments with the portfolio manager, providing appraisals, comparable market analysis and advising clients on all aspects of their properties, including market conditions, and expected rentals.

Marketing and promotion of properties using various means including the internet, newspaper, company brochures and by working with relocation agents.

Lease negotiations, preparation of tenancy agreements for new leases and renewals.

Payment of DEWA bills for on behalf of the Landlords.

Initial, final, and routine (yearly) inspections and written reporting to landlords.

Recognizing the need for, organizing, and overseeing maintenance and renovations (liaising with approved service providers).

Obtaining quotes and implementing property maintenance and repairs quickly and efficiently.

Supervising and liaising with maintenance contractors to ensure the smooth and efficient running of all building equipment. This will include the co-ordination of routine or planned maintenance, as well as other maintenance work as it arises.

Achieving maximum revenue on behalf of the landlord by ensuring, in conjunction with leasing agents, that all units carry as high an occupancy rate as possible.

Liaising with strata, government, and industry departments e.g., the rent committee of Dubai Municipality and RERA.

Ensuring an effective working relationship with the landlord and briefing the Portfolio Manager promptly on any significant issues arising from those contacts.

Ensuring, as far as possible, that tenants’ complaints and concerns are attended with speedily and satisfactorily.

Producing a monthly report to the landlord and the Portfolio Manager. This should brief them fully on problems related to the running of the building, and either outline the measures taken to rectify them, or make recommendations to correct them.

Your report should include all additional reports required by the Portfolio Manager and follow the standardized template format for this document.

Collection and monitoring of rent payments and preparing documentation in the case of arrears (including termination notices).

Controlling petty cash to cover the cost of minor incidentals. A petty cash statement should be submitted to the finance division monthly (timeframe as laid down by the finance division).

Maintaining an accurate filing system to incorporate tenant information (tenancy agreements, relevant documentation, correspondence, etc.), building/ equipment maintenance and reports, occupancy, and accounting records.

Ensuring that all relevant information is entered into the Propspace software program in an accurate and timely manner, and that all renewal dates and maintenance issues are not only regularly monitored but followed up as necessary to ensure resolution.

Conducting any communication with landlords, tenants, clients in a professional and courteous manner.

All marketing tasks should be approved by the marketing department prior execution of the task.

Any other duties that may arise, or as directed by your immediate managers.

**Skills**:
Experience in residential property management or suitable experience in real estate/ general sales.

Attention to detail

Great people skills

Excellent written and verbal communication

High energy

Personable

Excellent presentation and negotiation skills

Customer service focus

Local area knowledge

Pay: From AED6,000.00 per month

**Experience**:

- Property Supervisor: 4 years (preferred)

License/Certification:

- UAE Driving License (preferred)

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