Administrator

3 months ago


Abu Dhabi, United Arab Emirates Mace Full time

The opportunity

The role is working within our core team, based in Abu Dhabi supporting the Mace portfolio of projects in the emirate.

Your responsibilities will include:

- Improving the use of Microsoft Office advanced tools in project templates and reports.
- Preparing, formatting, and consolidating workflows, procedures, templates, and presentations using appropriate software as requested.
- Ensuring all documents are in line with Mace Way.
- Collecting data as requested.
- Ensuring Mace Way templates can be found on SharePoint at this location.
- Planning and coordinating administrative procedures and systems and finding ways to streamline processes within the commercial department to drive continuous improvement.
- Managing diaries on behalf of senior-level individuals within the commercial department.
- Managing schedules and deadlines.
- Arranging meetings and taking minutes.
- Ensuring operations adhere to policies and regulations.
- Keeping abreast of all organizational changes and business developments.
- Performing quality management on documents issued by the commercial department.
- Preparing and collating regular reports.
- Reconciling weekly time records for invoicing purposes.
- Assisting with the preparation of invoices and following up with the client for the payment of submitted invoices.
- Working with document control to ensure that electronic document control is maintained and that actions are closed in a timely manner.

About you

You are digitally savvy, can build lasting client relationships, and be part of a strong, motivated team. You will have a construction or project management background and be hungry to grow your career and enjoy the opportunities Mace have to offer.

LI-Hybrid


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