Boarding School Secretary at Sisd

3 weeks ago

Dubai, United Arab Emirates Jobs for women in the UAE Full time

Boarding School Secretary at SISD
- AdministrationListed On: 17 March 2023

Expires On: 17 April 2023
- Dubai- Swiss International Scientific School Dubai (SISD) is seeking to hire Boarding School Secretary (fixed term contract).About SISD

The Swiss International Scientific School in Dubai (SISD) is a leading international day and boarding school where future generations are inspired to become confident and enthusiastic lifelong learners, ready to embrace the opportunities and challenges of a global world. Founded in 2015, our school currently welcomes more than 1500 students of more than 70 different nationalities on its cutting-edge campus, in the centre of Dubai.

From Pre-KG to Grade 12, SISD follows the full continuum International Baccalaureate (IB) programme in three streams focusing on personalised learning and the development of 21st century skills. Students choose between the English with additional languages/STEAM stream or the bilingual English-French/German streams. We pride ourselves on being a fully accredited IB Continuum World School, offering the IB Primary Years Programme (PYP), IB Middle Years Programme (MYP), IB Careers Programme (IBCP) and IB Diploma Programme (DP).

Our personalised international curriculum offers an engaging learning experience, the challenge of developing a real understanding of cultural diversity and the support of a thriving international community. Our state of the art, eco-friendly campus adjacent to Dubai creek, ensures that we can offer a wide range of sporting and after school activities tailored to the personal needs and preferences of every student.

Job Title: Boarding School Secretary
Department: Boarding
Start Date: June 2023
Reports to: Head of Boarding

Job Scope:
The Boarding School Secretary will:

- Provide administrative support to the Head of Boarding as a priority, the Boarding Leadership Team, and the Boarding Team where necessary.
- Support the vision and values of the school in always presenting a highly professional image of the school.

Main

**Responsibilities**:
This is not an exhaustive list of all duties/responsibilities.

Administration:

- Generate weekly reports from iSAMs, ORAH and school platforms for Boarding Leadership.
- Maintain accurate attendance records for all boarding students, liaising with Secondary School Secretary when necessary.
- Coordinate collation of student flight details for breaks, including assigning staff for student pick up and drop off, communication with parents and booking of transportation.
- Generate the daily message for the boarding team.
- Ensure the completion of boarding registration for boarding school students’ attendance in ORAH, including students who are late to roll call.
- Manage the Boarding Helpdesk, liaising with relevant parties on resolutions of concerns.
- Coordinate trip and event organization, including the completion of the trips and event forms.
- Coordinate medical, and dental appointments for boarding students as requested.
- Coordinate “off-site permission” requests in conjunction with Boarding Leadership.
- Maintain student files, ensuring all visa, medical, contact, and academic information is up to date.
- Maintain meeting minutes and communicate meeting minutes when required.
- Contact boarding staff on duty where registration is incomplete, or not updated.
- Arrange bus transportation and canteen when needed for trips and events.
- Maintain, and report, monthly canteen meal records for all boarding students.
- Register boarding students for ASA each term in Schools Buddy in liaison with the ASA team, boarding parents, and boarding students.
- Liaise with the school administration team in maintaining up to date academic data for boarding students.
- Arrange interviews for prospective boarding staff members including Zoom/Skype interviews.
- Arrange interviews for prospective boarding students including Zoom/Skype interviews.
- Generate relevant posters, and templates, for the display of information.
- Communicate information regarding new students, change in status and taster days to the relevant staff members.

Visas and Medical:

- Collate all documentation required for boarding students visa processing, in accordance with visa regulations.
- Liaise with the school PRO to ensure entry permits are processed for boarding students.
- Coordinate medical insurance subscription for boarding students.
- Liaise with external providers for insurance claim processing.
- Assist KHDA Coordinator with registration of boarding students.

Finance and Procurement:

- Maintain the boarding petty cash records and submit invoices to the finance department.
- Process bills and invoices for reimbursement.
- Prepare and raise purchase orders and order schedules.
- Coordinate with the finance department for purchase requests and placing orders.
- Build, maintain and manage supplier relationships, and keep up good communications
- Conduct research on cost comparison, and supplier analysis.

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