Business Support Assistant

5 days ago


UAE, United Arab Emirates World Food Programme Full time

**.**:
**ABOUT WFP**:
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP owns, leases, and globally operates more than 1,400 trucks of different configurations, trailers and workshop facilities throughout 28 Country Offices. The WFP fleet is deployed to fill critical gaps in local transport capacity and stabilize transport rates in the event of increased insecurity and/or sudden growth in demand, as well as pioneer new routes that, due to prevailing insecurity, would remain inaccessible to local transporters. In Dubai, UAE, Global Fleet operate a regional fleet and centralized spare parts hub to better respond to Country Offices’ needs.

**WHY WORK AT WFP?**

**SAVING & CHANGING LIVES **❤
- Make a difference the world will notice._
We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

**GLOBAL COMMUNITY**:

- Build bridges that unite people across the world._
Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives.
How we deliver our mission in deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels.

**UNLIMITED POSSIBILITIES**:

- Unlock possibilities you never thought you'd find._
WFP goes anywhere it is needed and does whatever it takes to get the job done.

**LIFE-CHANGING EXPERIENCE**:

- Reach beyond yourself and discover your true potential._
WFP offers the kind of life-changing experiences you’re unlikely find in many other organizations.

**Join us to make a difference**
**Watch this video to know more about us**

**ORGANIZATIONAL CONTEXT**:
At this level job holders are expected to take responsibility for completion of a range of business support activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to more junior colleagues.

**JOB PURPOSE**:
To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.

**JOB TITLE**: Business Support Assistant (Data Management)

**TYPE OF CONTRACT**: Service Contract

**LEVEL**: SC 5

**SALARY**:Starts from AED 15,983.22 per month (inclusive of pension), plus insurance and other benefits.

**UNIT/DIVISION**: Global Fleet

**DUTY STATION (City, Country)**: Dubai, UAE

**DURATION**: 12 Months

**KEY ACCOUNTABILITIES (not all-inclusive)**:
1. Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.
2. Respond to standard queries and provide timely and accurate guidance.
3. Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
4. Manage and maintain records and databases, to ensure information is organised and readily available for staff.
5. Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
6. Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.
7. Contribute to improvement of business procedures and processes.
8. Collect and perform basic analysis of data to contribute to quality business information management.
9. Provide guidance to junior colleagues in performing their duties.

**STANDARD MINIMUM QUALIFICATIONS**:
**Education**: Completion of secondary school education. A post-secondary certificate in the related functional area is desired.

**Experience**: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

**Language**: Working knowledge (proficiency/FAO level C) of English and French.

**Knowledge & Skills**:

- Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.
- Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.
- Ability to carry out basic data analysis and independently rectify problems requiring attention.
- Ability to monitor and record financial transactions.
- Good communication skills required to give and receive information and work with a variety of individuals.
- Ability to maintain confidentiality.

**SPECIFIC JOB REQUIREMENTS (As required by the Hiring Manager)**:
**Essential**:



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