Executive Secretary

2 months ago


Dubai, United Arab Emirates Classified Company Full time

**Position Overview**:
The Executive Office Secretary will play a crucial role in providing high-level administrative support to the executive team in the company. This position requires a seasoned professional with executive experience in administrative role within the shipping and logistics industry. An executive secretary is responsible for handling confidential information, coordinating meetings and travel arrangements, and assisting with various administrative tasks to ensure the smooth operation of the executive office.

**Key Responsibilities**:
1. **Executive Support**: Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and prioritizing appointments.

2. **Communication Management**: Serve as the primary point of contact for internal and external communications, screening phone calls, responding to inquiries, and handling correspondence on behalf of the executives.

3. **Travel Coordination**: Arrange domestic and international travel accommodations for executives, including flights, accommodations, transportation, and visa processing, ensuring efficient and cost-effective travel arrangements.

4. **Meeting Coordination**

5. Document Management: Maintain and organize confidential documents and files, including agendas, presentations, and meeting minutes.

6. **Office Management**: Oversee the day-to-day operations of the executive office, including managing office supplies, equipment, and facilities, and coordinating maintenance and repairs as needed.

7. **Special Projects**: Assist with special projects and initiatives as assigned by the executive’s team, providing research, analysis, and administrative support as required.

8. **Relationship Management**

9. **Adhere to Policies**

**Qualifications**:

- Bachelor’s degree in business administration, Office Management, or a related field preferred.
- Minimum of 5 to 6 years of experience in an executive secretary or administrative support role, preferably in the shipping/marine and logistics industry.
- Proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management systems.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines efficiently.
- Strong English communication and interpersonal skills, with a professional courteous demeanor.
- High level of discretion and confidentiality in handling sensitive information.
- Proactive and resourceful with the ability to anticipate needs to take initiative.
- Flexibility to adapt to changing priorities and work independently with mínimal supervision.

**Benefits**:

- Health Insurance
- Paid time off
- Opportunities for professional development and advancement

Application Question(s):

- Are you currently based in Dubai?
- What is your current salary?
- What is your expected salary?

**Education**:

- Bachelor's (required)

**Experience**:

- Executive Secretary or Administrative Support Role: 5 years (required)

**Language**:

- Fluent English (required)

Application Deadline: 30/03/2024
Expected Start Date: 30/03/2024


  • Executive Secretary

    1 week ago


    Dubai, United Arab Emirates Enrollme HR Consultancy FZE Full time

    **Enrollme HR Consultancy FZE**is hiring _**Executive**_ **secretary**_(Bilingual-**English+Arabic**) for our reputed client in Sharjah Job Position :Executive Secretary Location :Sharjah **Salary**: In the range of AED10K **Languages: Arabic + English(Reading ,Writing and Drafting)** **Please note: Emirati Arabic dialect is most preferred as the Chairman...

  • Executive Secretary

    2 months ago


    Dubai, United Arab Emirates Alliance Prime Accounting and Tax Consultancy Full time

    **Job Opportunity: Executive Secretary** Are you a dynamic and organized professional looking for an exciting opportunity to contribute your skills and expertise? We are currently seeking an experienced Executive Secretary to join our team and taking a role in supporting our executives and ensuring the smooth operation of our...

  • Executive Secretary

    2 days ago


    Dubai, United Arab Emirates ANONYMOUSLY Full time

    **We are **looking for Executive Secretary with UAE Experience **Salary**: AED. 4,000 - 5,000 - You will be responsible to provide an excellent and consistent level of administrative support to the Finance & Administration Director. - You will be responsible to provide strong and efficient administrative support and to ensure that the strict confidentiality...

  • Executive Secretary

    2 months ago


    Dubai, United Arab Emirates Amzone International Ltd Full time

    Are you a highly skilled and organized individual looking for your next challenge? Our team is currently seeking an Executive Secretary to the CEO who will play a crucial role in ensuring efficient operations and promoting productive relationships. As the Executive Secretary, you will have the opportunity to provide comprehensive secretarial support to the...

  • Executive Secretary

    2 months ago


    Dubai, United Arab Emirates Port Saeed Transport & Building Contracting Co. LLC Full time

    **Executive / CEO Secretary** - Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff - Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. **Job Type**: Permanent Ability to commute/relocate: - Dubai:...

  • Executive Secretary

    2 months ago


    Dubai, United Arab Emirates ANONYMOUSLY Full time

    **We are urgently **looking for Executive Secretary with UAE Experience, kindly attached your photo on your CV. **Salary**: AED. 4,000 - 5,000 Who can immediately join - You will be responsible to provide an excellent and consistent level of administrative support to the Finance & Administration Director. - You will be responsible to provide strong and...

  • Executive Secretary

    1 month ago


    Dubai, United Arab Emirates MTLL LLC Full time

    **Executive Secretary** **Roles and Responsibilities** - Coordinate and manage the daily schedule and appointments. - Prepare and edit documents, presentations, and reports. - Maintain and update records, databases, and filing systems. - Make travel arrangements and coordinate logistics for business trips. - Attend meetings, take minutes, and follow up on...

  • Executive Secretary

    2 months ago


    Dubai, United Arab Emirates Port Saeed Transport & Building Contracting Co. LLC Full time

    **Executive / CEO Secretary** - Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff - Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. **Job Type**: Permanent Ability to commute/relocate: - Dubai:...


  • Dubai, United Arab Emirates PTC company Full time

    **Executive / CEO Secretary** - Preferably Arabic - Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff - Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. **Job Type**: Permanent Ability to...

  • Executive Secretary

    2 months ago


    Dubai, United Arab Emirates Vibrant international LLC Full time

    Personal Assistant / Executive Secretary Job Description: Personal Assistant / Executive Secretary to Managing Director Required for an office. Location: Al Rigga, Deira Dubai( UAE ) UAE Driving License & Local Visa Preferred CV Send: **Job Types**: Full-time, Permanent Ability to commute/relocate: - Dubai: Reliably commute or planning to relocate...

  • Executive Secretary

    1 month ago


    Dubai, United Arab Emirates Tasmeem Code Interior Decoration and Construction Company Full time

    Job Description: Executive Secretary **Position Overview**: As an Executive Secretary, you will play a pivotal role in providing comprehensive administrative support to high-level executives and senior management. Your exceptional organizational and communication skills will be instrumental in facilitating smooth operations and enhancing overall efficiency...

  • Executive Secretary

    2 weeks ago


    Dubai, United Arab Emirates Tasmeem Code Interior Decoration and Construction Company Full time

    Job Description: Executive Secretary **Position Overview**: As an Executive Secretary, you will play a pivotal role in providing comprehensive administrative support to high-level executives and senior management. Your exceptional organizational and communication skills will be instrumental in facilitating smooth operations and enhancing overall efficiency...

  • Executive Secretary

    3 days ago


    Dubai, United Arab Emirates ARBRE LOGISTICS LLC Full time

    The Secretary for a Group of company is responsible for the coordination of administrative communication and for executing secretarial functions for the Director and General Manager as requested. - Proficiency in Microsoft Word, Excel and Outlook. - Excellent interpersonal, organizational, communication and critical thinking skills. - Working, practical IT...

  • Executive Secretary

    2 months ago


    Dubai, United Arab Emirates Flora Al Barsha Hotel At The Mall Full time

    **Job Title: Executive Secretary** **Location: Dubai** *** **Key Responsibilities**: - **Project Management**:Coordinate and manage various projects, ensuring timely completion and adherence to quality standards. Act as a liaison between the executive team and project stakeholders. - **Documentation**:Maintain organized and up-to-date documentation,...

  • Executive Secretary

    1 week ago


    Dubai, United Arab Emirates Crystal Corporation LLC Full time

    **EXECUTIVE SECRETARY** The Executive Secretary provides support to the Executive Director, Director of Administration, Associate Director of Development and the members of the Administrative Team. Generally, the Executive Secretary serves as the primary point of contact for internal and external constituencies on matters pertaining to the Administrative...

  • Executive Secretary

    3 days ago


    Dubai, United Arab Emirates B SAFE SAFETY & SECURITY CONSULTANCY Full time

    **Executive Secretary Job Description** We are looking to hire an executive secretary with exceptional administrative and clerical skills. Executive secretaries are expected to multi-task and work well under pressure in a fast-paced environment. **Executive Secretary Responsibilities**: - Perform accurate research and analysis. - Coordinate arrangements,...

  • Executive Secretary

    3 weeks ago


    Dubai, United Arab Emirates Tasty Inasal Full time

    The executive secretary has the following roles and responsibilities. - Handling CEO's WhatsApp communications. - Documenting important information and maintaining records. - Organizing and managing filing systems. - Providing administrative support to executives. - Office management and organization. - Communication liaison with stakeholders. - Coordination...


  • Dubai, United Arab Emirates LaseTech Drug Store LLC Full time

    We are looking for a self-driven and ambitious **Arabic Graduate Female** to work as Executive Secretary in our team! As an Executive Secretary, you will support managers and employees through a variety of tasks related to organization and communication. The admin job scope includes ensuring that all administrative duties are completed accurately and...


  • Dubai, United Arab Emirates LaseTech Drug Store LLC Full time

    We are looking for a self-driven and ambitious **Arabic Graduate Female** to work as Executive Secretary in our team! As an Executive Secretary, you will support managers and employees through a variety of tasks related to organization and communication. The admin job scope includes ensuring that all administrative duties are completed accurately and...

  • Executive Secretary

    1 month ago


    Dubai, United Arab Emirates N J M 69 Design Hub LLC Full time

    We are looking for an Executive Secretary with 5 years working experience in Social Media Marketing. She will be responsible for facilitating communications within the office and fielding interactions with the public. Her duties include answering and redirecting phone calls, scheduling meetings, and providing personalized support for other employees. She...