Executive Secretary

3 weeks ago

Dubai, United Arab Emirates Crystal Corporation LLC Full time

**EXECUTIVE SECRETARY**

The Executive Secretary provides support to the Executive Director, Director of Administration, Associate Director of Development and the members of the Administrative Team.

Generally, the Executive Secretary serves as the primary point of contact for internal and external constituencies on matters pertaining to the Administrative portion of the company.

The Executive Secretary also, serves as a liaison to the public and senior management team; organizes and coordinates executive outreach and external relations efforts; manages the secretarial functions of the organization and oversees special projects. The Executive Secretary must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Secretary will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

**Duties | Responsibilities**

Executive Support

Completes a broad variety of administrative tasks for the Administrative Team including:

- Managing an extremely active calendar of appointments
- Completing expense reports
- Composing and preparing correspondence that is sometimes confidential
- Arranging complex and detailed meetings, events, itineraries, and agendas
- Compiling documents for related meetings and events
- Plans, coordinates and ensures the Executive Director’s, Director of Administration,
- Associate Director of Development and other Administrative Team Members’ schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Administrative Team’s time and offices
- Communicates directly, and on behalf of the Executive Director, and Administrative
- Maintains contact information and various Administrative databases
- Manages administrative files and the organizational library
- Researches, prioritizes, and follows up on incoming issues and concerns addressed
- to the Administrative Team and overall Crystal Corp. Team, including those of a sensitive or confidential nature; Determines appropriate course of action, referral, or response
- Provides a bridge for smooth communication between the Crystal Corp. Team and the public; demonstrating leadership to maintain credibility, trust and support internally and externally
- Works closely and effectively with the Administrative Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Administrative Team updated
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Administrative Team, some of which may have organizational impact
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other
- tasks that facilitate the Executive Director’s ability to effectively lead the Company
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures

**Commission Support and Liaison**
- Coordinates meeting agendas, space needs and arranges for refreshments
- Maintains discretion and confidentiality in relationships with all board members
- Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including meeting advertising requirements and advance distribution of materials before meetings in electronic/paper format
- Senior Management Liaison
- Participates as an adjunct member of the Executive Team including assisting in

scheduling meetings and attending meetings
- Assists in coordinating the agenda of senior staff and all staff meetings
- Facilitates coordination of travel
- Assists the Associate Director of Development with outreach plans
- Communications, Partnerships, and Outreach
- Ensures that staff biographies are kept up to date and responds to requests for
- materials regarding the staff and the organization in general
- Works with the Associate Director of Development to complete drafts of written
- communications to the public
- Other duties as assigned

**Minimum Job Requirements**
- High school diploma or equivalent required; Bachelor's degree preferred
- Strong work tenure: two or more years of experience supporting team, individual or organization
- Experience and interest in internal and

  • Executive Secretary

    3 weeks ago

    Dubai, United Arab Emirates Enrollme HR Consultancy FZE Full time

    **Enrollme HR Consultancy FZE**is hiring _**Executive**_ **secretary**_(Bilingual-**English+Arabic**) for our reputed client in Sharjah Job Position :Executive Secretary Location :Sharjah **Salary**: In the range of AED10K **Languages: Arabic + English(Reading ,Writing and Drafting)** **Please note: Emirati Arabic dialect is most preferred as the Chairman...

  • Executive Secretary

    5 days ago

    Dubai, United Arab Emirates Alliance Prime Accounting and Tax Consultancy Full time

    **Job Opportunity: Executive Secretary** Are you a dynamic and organized professional looking for an exciting opportunity to contribute your skills and expertise? We are currently seeking an experienced Executive Secretary to join our team and taking a role in supporting our executives and ensuring the smooth operation of our...

  • Executive Secretary

    2 months ago

    Dubai, United Arab Emirates Amzone International Ltd Full time

    Are you a highly skilled and organized individual looking for your next challenge? Our team is currently seeking an Executive Secretary to the CEO who will play a crucial role in ensuring efficient operations and promoting productive relationships. As the Executive Secretary, you will have the opportunity to provide comprehensive secretarial support to the...

  • Executive Secretary

    2 weeks ago

    Dubai, United Arab Emirates ANONYMOUSLY Full time

    **We are **looking for Executive Secretary with UAE Experience **Salary**: AED. 4,000 - 5,000 - You will be responsible to provide an excellent and consistent level of administrative support to the Finance & Administration Director. - You will be responsible to provide strong and efficient administrative support and to ensure that the strict confidentiality...

  • Executive Secretary

    2 months ago

    Dubai, United Arab Emirates ANONYMOUSLY Full time

    **We are urgently **looking for Executive Secretary with UAE Experience, kindly attached your photo on your CV. **Salary**: AED. 4,000 - 5,000 Who can immediately join - You will be responsible to provide an excellent and consistent level of administrative support to the Finance & Administration Director. - You will be responsible to provide strong and...

  • Executive Secretary

    7 days ago

    Dubai, United Arab Emirates Port Saeed Transport & Building Contracting Co. LLC Full time

    **Executive / CEO Secretary** - Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff - Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. **Job Type**: Permanent Ability to commute/relocate: - Dubai:...

  • Executive Secretary

    2 months ago

    Dubai, United Arab Emirates MTLL LLC Full time

    **Executive Secretary** **Roles and Responsibilities** - Coordinate and manage the daily schedule and appointments. - Prepare and edit documents, presentations, and reports. - Maintain and update records, databases, and filing systems. - Make travel arrangements and coordinate logistics for business trips. - Attend meetings, take minutes, and follow up on...

  • Executive Secretary

    2 months ago

    Dubai, United Arab Emirates Tasmeem Code Interior Decoration and Construction Company Full time

    Job Description: Executive Secretary **Position Overview**: As an Executive Secretary, you will play a pivotal role in providing comprehensive administrative support to high-level executives and senior management. Your exceptional organizational and communication skills will be instrumental in facilitating smooth operations and enhancing overall efficiency...

  • Executive Secretary

    3 weeks ago

    Dubai, United Arab Emirates Tasmeem Code Interior Decoration and Construction Company Full time

    Job Description: Executive Secretary **Position Overview**: As an Executive Secretary, you will play a pivotal role in providing comprehensive administrative support to high-level executives and senior management. Your exceptional organizational and communication skills will be instrumental in facilitating smooth operations and enhancing overall efficiency...

  • Executive Secretary

    2 weeks ago

    Dubai, United Arab Emirates PTC company Full time

    **Executive / CEO Secretary** - Preferably Arabic - Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff - Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. **Job Type**: Permanent Ability to...

  • Executive Secretary

    5 days ago

    Dubai, United Arab Emirates Port Saeed Transport & Building Contracting Co. LLC Full time

    **Executive / CEO Secretary** - Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff - Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. **Job Type**: Permanent Ability to commute/relocate: - Dubai:...

  • Executive Secretary

    2 months ago

    Dubai, United Arab Emirates Vibrant international LLC Full time

    Personal Assistant / Executive Secretary Job Description: Personal Assistant / Executive Secretary to Managing Director Required for an office. Location: Al Rigga, Deira Dubai( UAE ) UAE Driving License & Local Visa Preferred CV Send: **Job Types**: Full-time, Permanent Ability to commute/relocate: - Dubai: Reliably commute or planning to relocate...

  • Executive Secretary

    5 days ago

    Dubai, Dubai, United Arab Emirates Alliance Prime Accounting and Tax Consultancy Full time

    Job Opportunity: Executive SecretaryAre you a dynamic and organized professional looking for an exciting opportunity to contribute your skills and expertise? We are currently seeking an experienced Executive Secretary to join our team and taking a role in supporting our executives and ensuring the smooth operation of our organization.Position:Executive...

  • Executive Secretary

    2 weeks ago

    Dubai, United Arab Emirates ARBRE LOGISTICS LLC Full time

    The Secretary for a Group of company is responsible for the coordination of administrative communication and for executing secretarial functions for the Director and General Manager as requested. - Proficiency in Microsoft Word, Excel and Outlook. - Excellent interpersonal, organizational, communication and critical thinking skills. - Working, practical IT...

  • Executive Secretary

    4 days ago

    Dubai, United Arab Emirates Flora Al Barsha Hotel At The Mall Full time

    **Job Title: Executive Secretary** **Location: Dubai** *** **Key Responsibilities**: - **Project Management**:Coordinate and manage various projects, ensuring timely completion and adherence to quality standards. Act as a liaison between the executive team and project stakeholders. - **Documentation**:Maintain organized and up-to-date documentation,...

  • Executive Secretary

    5 days ago

    Dubai, Dubai, United Arab Emirates Consulting Company Full time

    Executive Secretary / Admin for CEO (Arab National Only)Consulting CompanyDubaiSalary Package Ranging - 4,000 to 5,000 aed (as per the experience)Job detailsNumber of openings for this position2Job descriptionExecutive Secretary / Admin for CEO Management Company responsibilities include:Arabic & English Speaker (both is mandatory) Hardworking who can do...

  • Executive Secretary

    4 weeks ago

    Dubai, United Arab Emirates Tasty Inasal Full time

    The executive secretary has the following roles and responsibilities. - Handling CEO's WhatsApp communications. - Documenting important information and maintaining records. - Organizing and managing filing systems. - Providing administrative support to executives. - Office management and organization. - Communication liaison with stakeholders. - Coordination...

  • Executive Secretary

    7 hours ago

    Dubai, United Arab Emirates Tasty Inasal Full time

    The executive secretary has the following roles and responsibilities. - Handling CEO's WhatsApp communications. - Documenting important information and maintaining records. - Organizing and managing filing systems. - Providing administrative support to executives. - Office management and organization. - Communication liaison with stakeholders. - Coordination...

  • Executive Secretary

    2 weeks ago

    Dubai, United Arab Emirates B SAFE SAFETY & SECURITY CONSULTANCY Full time

    **Executive Secretary Job Description** We are looking to hire an executive secretary with exceptional administrative and clerical skills. Executive secretaries are expected to multi-task and work well under pressure in a fast-paced environment. **Executive Secretary Responsibilities**: - Perform accurate research and analysis. - Coordinate arrangements,...

  • Executive Secretary

    2 weeks ago

    Dubai, United Arab Emirates LaseTech Drug Store LLC Full time

    We are looking for a self-driven and ambitious **Arabic Graduate Female** to work as Executive Secretary in our team! As an Executive Secretary, you will support managers and employees through a variety of tasks related to organization and communication. The admin job scope includes ensuring that all administrative duties are completed accurately and...