Property Listing Coordinator

2 months ago


Dubai, United Arab Emirates Layan Real Estate LLC Full time

**JOB PURPOSE**
To handle all properties’ advertisements and listings by acting as CRM Admin and Layan Representative in the relation with different Portals & Developers; so that can generate more business leads and/or opportunities by attracting new clients to achieve the business objectives of LAYAN GROUP.

**DUTIES & RESPONSIBILITIES**

CRM Administration:

- Create users on the system and distribute the temporary passwords accordingly.
- Make sure that the CRM users are verified.
- Manage the access of other users.
- Add available properties for sale/rent on the CRM with the approved criteria of listing.
- Review all additions done by other users prior to approving them to be published.
- Give feedback by adding notes in case the listings are not matching the approved criteria.
- Add/Link the outside portals to the CRM.
- Publish the listings on portals and Layan’s website through CRM.
- Modify the listed properties’ descriptions in case of any changes in prices, offersetc.
- Update the listed properties’ status based on updates from Finance/Property Management for property booking or deal closing.
- Refresh the long-listed properties after checking their status with the Property Administration and/or Agents responsible for.
- Deactivate the listing on CRM once deal is closed.

Portals Relations & Administration:

- Act as the point of contact between Layan Group and all portals dealing with.
- Make sure that all listings done through CRM are valid and matching the publishing criteria.
- Check the quality of the listings.
- Check that all listings are updated on daily basis to make sure that they are well used like featured listings, signature listingsetc.
- Monitor the number of listings on portals on daily basis to avoid any excess that might cause penalty for over usage.
- Generate the statistics reports from each portal to analyse the impact of the company’s listings on generating new leads and business opportunities.
- Prepare comparison between the different portals based on the generated reports.
- Submit the reports to the management with recommendations related to the usage efficiency of each portal.
- Attend the training sessions conducted by portals for new features and other updates.
- Coordinate and arrange the training with portals for new joining Agents.
- Coordinate and arrange the training with developers for new projects.

General Duties:

- Coordinate and arrange trainings at Real Estate Regulations Authority RERA and Dubai Land Department DLD for Agents and other concern employees.
- Approach the Real Estate Developers to get NOCs and get Brokerage Agreements signed as per Management’s instructions.
- Attending calls and inquiries by clients who are interested to deal with Layan and assign them to the concern Agent.
- Any other duties and tasks might be assigned by the Management.

**Qualifications**:

- Bachelor degree in IT or equivalent certificates;
**Experience**:

- 2 to 4 years of experience in Admin Role preferably in Real Estate in UAE.

**Skills**:

- Excellent command in English both verbal and written.
- Excellent organizational skills and attention to details.

**Job Types**: Full-time, Permanent

**Salary**: AED4,000.00 - AED6,000.00 per month

**Education**:

- Bachelor's (required)

**Experience**:

- Admin: 2 years (required)

**Language**:

- English (required)
- Russian (preferred)



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